Convention Services Manager | Sheraton Portland Airport Hotel

PM Hotel Group•Portland, OR

18h•Onsite

About The Position

This role is responsible for the efficient and professional coordination of any assigned convention or meeting group, assisting in the overall efficient operation of the Convention Services Department.

Requirements

Ability to communicate in English.
Self-starting personality with an even disposition.
Maintain a professional appearance and manner at all times.
Ability to communicate well with guests.
Willingness to “pitch-in” and help co-workers with their job duties and be a team player.
Knowledge of lighting and sound equipment and usage.
Ability to use a moderately complex computer system.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
Able to lift, grasp, carry and/or push up to 50 pounds.
Ability to work flexible schedule.
Ability to work shift standing on feet and walking throughout hotel or sitting for long periods of time.

Responsibilities

Perform administrative duties relevant to account responsibilities in compliance with corporate guidelines.
Document and organize detailed requirements of each function.
Coordinate activities of various departments to service accounts, such as directing room service in the creation and delivery of VIP amenities.
Communicate with sales, front office and reservations to coordinate and monitor guest room blocks and special reservation needs.
Assign banquet/meeting rooms set up based on needs of clients, e.g., classroom, rounds.
Review banquet associates’ work to ensure accuracy.
Monitor in-house group activity, providing assistance as needed such as organizing exhibit set-up.
Establish rapport with and entertain meeting planners while promoting hotel facilities and services.
Conduct walking site inspections throughout property.
Advise sales staff as to ability to accommodate client demands including phone requirements, fit of available space, and materials such as booths.
Assist sales staff in promoting hotel, developing leads and securing re-bookings.
Plan and conduct pre and post convention meetings with clients and respective departments.
Document tracking of group activity.
Access and input data into a computer system to generate account history reports.
Communicate both verbally and in writing to provide clear direction to staff.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.