Controller (Part-Time, Hybrid)

Child Evangelism Fellowship of Virginia, Inc•Richmond, VA

1d•Hybrid

About The Position

Child Evangelism Fellowship of Virginia is seeking a detail-oriented and mission-driven Controller to provide financial oversight and strengthen accounting processes across our state office and local chapters. The Controller is a newly established role for a primary financial leader and advisor, who will be responsible for policy development, strategic financial oversight and decision making. This position requires a self-starter who can build and document procedures and improve systems. Additionally, this person will strengthen internal controls and guide financial strategy across both the state organization and its local chapters. The Controller will play a key role in modernizing financial processes, supporting compliance, and assisting with the implementation of a donor CRM system, ensuring alignment with nonprofit and ministry best practices.

Requirements

Bachelor’s degree in Accounting, Finance, or related field
5–10+ years of progressive accounting experience (nonprofit preferred)
Strong knowledge of GAAP and nonprofit accounting principles
Experience with financial reporting, budgeting, and internal controls
Proficiency in QuickBooks and Excel
Self-starter with ability to build processes and work independently

Nice To Haves

Experience with faith-based or religious nonprofit organizations
Familiarity with donor management/CRM systems
Experience working with multi-entity or chapter-based organizations
Knowledge of payroll systems such as ADP
CPA or equivalent professional certification (preferred but not required)

Responsibilities

Establish policies and ensure the appropriate review of revenue processing, including deposits, donor receipting, and classification
Review and approve disbursements, expense reports, and vendor setups
Ensure appropriate systems, controls, and oversight are in place to support accurate financial reporting
Establish standards and controls to ensure integrity of the general ledger and ensure proper coding and classifications
Review and oversee transfers between state and local chapters
Establish process to ensure accurate tracking and reporting of deputized fundraiser balances in alignment with donor intent, ensuring accuracy, proper designation of funds, and alignment with donor intent and CEF policies.
Review monthly bank reconciliations and ensure completeness of financial activity
Analyze financial statements, including budget-to-actual variances
Review journal entries, accruals, and reclassifications
Oversee the preparation and presentation of financial reports to the Treasurer, Finance Committee, and Board
Interpret financial results and communicate insights to leadership for decision-making
Work with the State and chapters in the preparation of the consolidated financial reports
Oversee banking relationships and cash management strategy including online banking administration
Establish and maintain proper internal controls for cash management and financial transactions (handling, transfers, and FDIC exposure).
Establish policies and controls governing credit card use (credit card administration and related controls)
Advise leadership on investment activity and financial risk considerations.
Oversee the payroll system and ensure proper controls, compliance and reporting (e.g., workers' compensation audits)
Review payroll reports and ensure proper recording in accounting systems
Oversee retirement plan administration and ensure compliance with plan requirements (GuideStone), including eligibility tracking and contributions
Lead financial planning and budgeting process in collaboration with leadership
Evaluate and provide guidance on the local chapter’s budget development
Assist in developing financial assumptions and projections
Monitor and report on budget performance
Provide recommendations on financial resources allocation and long-term sustainability
Oversee compliance with financial reporting requirements (i.e. Form 990, 1099, and applicable Virginia filings)
Coordinate with external accountants and tax preparers
Ensure compliance with applicable tax requirements, sales tax filings, and related documentation
Ensure compliance with nonprofit financial regulations and CEF USA requirements
Oversee preparation of financial reporting packages for Board meetings
Provide financial insight and recommendations to support Board and committee decision-making
Participate in Finance Committee meetings
Document financial implications of Board decisions
Monitor financial performance through high-level analysis and exception-based review and budgets from local chapters
Provide guidance and training to chapter treasurers
Promote consistency in financial practices across chapters
Assist with transitions and onboarding of new treasurers
Ensure alignment with organizational standards and expectations with reporting requirements and deadlines
Develop and document financial procedures and internal controls
Oversee QuickBooks architecture and functionality
Support implementation of a donor CRM system for contributions tracking
Advise on integration between CRM, accounting systems, and donation platforms
Identify and lead process improvements to enhance financial efficiency and transparency
Ensure appropriate systems exist for proper documentation and record retention
Establish and oversee internal controls framework to safeguard organizational assets
Evaluate financial risks and implement mitigation strategies
Ensure compliance with financial policies, procedures, and donor restrictions
Promote strong financial stewardship consistent with nonprofit and ministry standards
Supervises the Staff Accountant, including prioritization of work, review of outputs, and performance management
Ensure appropriate delegation of transactional responsibilities to support effective financial operations.
Collaborates with the State Director, Treasurer, Finance Committee, and local chapter leaders and administrators
Perform other duties and special projects as assigned to support organizational priorities, financial operations, and ministry effectiveness