Controlled Substance Coordinator

Reworld Waste•Indianapolis, IN

1d•$69,100 - $91,900•Onsite

About The Position

The coordinator is responsible for coordinating and supporting day-to-day operational and administrative activities to ensure work is completed accurately, efficiently, and in accordance with company procedures and applicable regulatory requirements. This position serves as a key point of coordination between customers, drivers, internal departments, and facility operations. The coordinator manages sales order documentation, purchasing requests, billing inquiries, mailback processes, receiving activities, shipment documentation, and destruction-related activities. The position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced operational environment.

Requirements

High school Diploma or GED required.
At least 3 years of experience in project coordination, operations, logistics, billing, data entry, administration, or related field.
Strong organization skills with the ability to manage multiple priorities and deadlines
Excellent attention to detail and accuracy
Strong written and verbal communication
Proficient in Microsoft Office, particularly outlook and excel
Strong problem-solving skills and ability to make sound decisions within established procedures
Ability to work as part of a team
Ability to follow established procedures and comply with company safety, security, environmental, and regulatory requirements
Ability to safely perform occasional physical tasks associated with receiving shipments
Must be able to pass a background check

Responsibilities

Generate sales orders and ensure all required supporting documentation is attached and complete.
Respond to and assist with customer billing questions, resolving issues or coordinating with the appropriate internal departments as needed.
Submit purchase requisition (PO REQ) requests and assist with procurement-related activities.
Assist with the receipt, processing, and distribution of incoming mail, UPS deliveries, and other shipments.
Print and prepare manifests and other required documentation for shipments and operational activities.
Coordinate with and assist drivers upon arrival, ensuring they are directed appropriately and required documentation and procedures are followed.
Manage the ordering and supply of mailback boxes to support customer and operational needs.
Coordinate alternative mailback receiving processes and ensure incoming materials are properly received and documented.
Witness destruction activities in accordance with established procedures, regulatory requirements, and company policies.
Maintain accurate records and documentation related to sales orders, receiving, shipments, mailback activities, and destruction operations.
Collaborate with internal teams, customers, drivers, and other stakeholders to ensure daily operations are completed efficiently, accurately, and in compliance with applicable requirements.