Contracts Project Coordinator

the South Dakota State Government•Statewide, SD

5d•Hybrid

About The Position

The South Dakota Department of Human Services encompasses a broad field dedicated to offering services that support older adults and individuals with disabilities. Our programs promote independence and inclusion through person-centered services. DHS comes together with the common goal of bettering the lives of South Dakotans. DHS strives to create an environment where people are inspired and challenged to create excellence, grow their skills, discover advancement opportunities, and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome adversity and reach their full potential. If you are committed to ensuring people with intellectual and developmental disabilities (ID/DD) have the right to live, love, work and play in their communities, the Division of Developmental Disabilities (DDD) offers exciting opportunities to impact ongoing evolution of a state-of-the-art service delivery system, enabling people across South Dakota to lead healthy, independent, productive lives. The primary role of this position will be to ensure the community based developmental disabilities system continues to progressively evolve with the changing needs of South Dakotans with ID/DD. The South Dakota Department of Human Services values flexibility in the workplace. Part of that flexibility includes the ability to work from home. Working from home is a meaningful way to meet individual needs, wants, and desires when it comes to balancing the entire team's home and work lives. That balance is something we value, however, working from home is a privilege and is subject to review depending upon the position. The South Dakota Department of Human Services, Division of Developmental Disabilities, is seeking an organized and motivated individual to serve as the Grants and Contracts Project Manager. This role provides cross-division support to the Division of Developmental Disabilities, the South Dakota Developmental Center, and division leadership. This position will coordinate requests for proposals, grant reporting, overseeing contracts and budget tracking, support operational planning, and facilitate communications and reporting. This role ensures timely, compliant execution of grant requirements, contract deliverables, operational milestones, and leadership reporting across multiple programs.

Requirements

Bachelor's degree in public health, public administration, business, finance, health sciences, or a related field or an equivalent combination of education and experience
Demonstrated experience (2-3 years) in grants management, contract administration, project management, and program coordination
Experience with the States contract system, Cobblestone
Knowledge of grant management processes, including reporting, compliance, and application development
Knowledge of contract development, procurement practices, and vendor management
Knowledge of budgeting, tracking expenditures, and interpreting financial documentation
Knowledge of public health program operations
Knowledge of state and federal reporting systems or similar platforms
Skill to organize, track, and manage multiple concurrent projects and deadlines
Skill to prepare reports, summaries, and guidance materials
Skill to communicate and facilitate coordination across teams
Skill to analyze guidance, financial data, contract language, and operational requirements
Skill to use Microsoft Office (Excel, Teams, Word, SharePoint) and learn new software systems
Skill to problem solve and identify operational inefficiencies
Ability to interpret and translate grant guidance into actionable steps for program staff
Ability to collect, synthesize, and organize information from diverse sources
Ability to maintain accurate records and ensure compliance with timelines and standards
Ability to work collaboratively with teams, partners, and contractors
Ability to support leadership with clear, concise reporting
Ability to manage complex information with professionalism
Ability to apply project management principles and effective workflow practices
Resume attached
Verify identity and eligibility to work in the United States
Complete an Employment Eligibility Verification, Form I-9
Complete employment eligibility verification using E-Verify upon hire

Nice To Haves

Project management certification

Responsibilities

Coordinate requests for proposals
Grant reporting
Overseeing contracts and budget tracking
Support operational planning
Facilitate communications and reporting
Ensure timely, compliant execution of grant requirements, contract deliverables, operational milestones, and leadership reporting across multiple programs