Contracts Manager (COMBS/CLS)

V2X•San Angelo, OH

10d•Hybrid

About The Position

Administers contractual actions for the COMBS and Mission Support business units of the Aerospace and Defense Systems division. Primary focus will be on Air Force customer programs based out of Tinker AFB. The Contract Manager will also support new business activity for follow-on and new Air Force customer-related solicitation efforts. Candidates are expected to have prior experience with proposal preparation, contract negotiation, contract administration, and customer contract activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and contract specifications. Daily activities and management include reviewing estimates of material, equipment, services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Preparing proposals; processes specifications, progress, and other reports; advises management of contractual rights and obligations; compiles and analyzes data; and maintains conformed and historical contract documentation. The position requires the candidate to monitor, evaluate, analyze, and control the financial programs assigned. Understand cost control structure, manage funding activity, establish budget constraints, and control costs and schedules on contracts requiring a validated cost schedule control system. Performs analyses and prepares reports in order to ensure that contracts are within negotiated and agreed-upon parameters and government cost control guidelines, including limitation of funds/cost reporting. Prepares budgets and schedules for contract work and performs and/or assists in financial analyses such as funding profiles, sales outlook, and variance analysis. Prepares program plans to ensure program requirements and statement of work are captured and scheduled. Performs schedule risk assessments to identify and mitigate program cost and scheduling risks. Ensures adequate funding availability by maintaining accurate records of expenditures, directing preparation of expenditure projections, and submitting timely requests for additional funding to the government. Incorporates contractual changes into control systems by staying aware of outstanding work against each contract in order to maintain realistic contract cost and schedule baselines. Reports directly to the Program Manager, but has accountability to the appropriate Contracts Director and other program staff. Has direct supervision over the Contracts Specialist and is responsible and accountable for the timeliness, accuracy, and quality of work products. Position will not only mentor, educate, and train direct reports but also serve as a liaison for other functional areas to gain knowledge and expertise on contractual obligations. Essential Functions can include: Supervises contract administration staff Build strong working relationships with internal and external customers Actively manages compliance with terms and conditions of Firm Fixed Price and Cost Reimbursable Federal Government contracts Demonstrates a clear understanding of Change Management principles in Government Contracting, including requests for equitable adjustment and service contract labor standards Enter and maintain Contracts information into the company ERP system Familiarity with government contracting and billing functions, general journal entries, cost monitoring, and FAR and Cost Accounting Standards government regulation knowledge is a plus. Governmental Regulatory and Special Reports Manages and actively works on pending open contractual actions and ensures timely submission and completion Participates in the preparation of budgets, payrolls, and pre-auditing functions as necessary Supports the preparation and review of supplemental financial reports. Prepare quarterly Program Management reports for management. Participates in the preparation of financial forecasts. Monitors compliance with Area Wage Determinations and Collective Bargaining Agreements.

Requirements

Bachelor’s Degree (BA or BS) from an accredited four (4) year college or university in Accounting, Finance, or Business Administration; OR an equivalent combination of education and experience from which comparable knowledge and job skills can be obtained. (One year related experience may be substituted for one year of education, if degree is required)
6 years of direct experience managing federal government, state, or commercial contracts.
Excellent customer service skills
Advanced skills in Microsoft EXCEL.
Active/current use of other MS Office applications needed
Strong file management and organizational skills
ERP system experience is essential for this role to manage and track contract data accurately.
Must be able to work autonomously with little functional supervision
U.S. Citizenship
Able to obtain U.S. Secret Clearance

Nice To Haves

Supervisory experience
Certified Federal Contracts Manager (CFCM) certification
Experience with complex multi-layered programs with heavy Over and Above proposal and negotiation activity
Experience with ERP systems (e.g., Costpoint, SAP, Dynamics, Oracle, IFS); SAP S4/HANA preferred.
Familiarity with government contracting and billing functions, general journal entries, cost monitoring, and FAR and Cost Accounting Standards government regulation knowledge is a plus.

Responsibilities

Administers contractual actions for the COMBS and Mission Support business units of the Aerospace and Defense Systems division.
Support new business activity for follow-on and new Air Force customer-related solicitation efforts.
Review estimates of material, equipment, services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
Prepare proposals; process specifications, progress, and other reports.
Advise management of contractual rights and obligations.
Compile and analyze data.
Maintain conformed and historical contract documentation.
Monitor, evaluate, analyze, and control the financial programs assigned.
Understand cost control structure, manage funding activity, establish budget constraints, and control costs and schedules on contracts requiring a validated cost schedule control system.
Perform analyses and prepare reports to ensure that contracts are within negotiated and agreed-upon parameters and government cost control guidelines, including limitation of funds/cost reporting.
Prepare budgets and schedules for contract work and perform and/or assist in financial analyses such as funding profiles, sales outlook, and variance analysis.
Prepare program plans to ensure program requirements and statement of work are captured and scheduled.
Perform schedule risk assessments to identify and mitigate program cost and scheduling risks.
Ensure adequate funding availability by maintaining accurate records of expenditures, directing preparation of expenditure projections, and submitting timely requests for additional funding to the government.
Incorporate contractual changes into control systems by staying aware of outstanding work against each contract in order to maintain realistic contract cost and schedule baselines.
Supervise contract administration staff.
Build strong working relationships with internal and external customers.
Actively manage compliance with terms and conditions of Firm Fixed Price and Cost Reimbursable Federal Government contracts.
Demonstrate a clear understanding of Change Management principles in Government Contracting, including requests for equitable adjustment and service contract labor standards.
Enter and maintain Contracts information into the company ERP system.
Manage and actively work on pending open contractual actions and ensure timely submission and completion.
Participate in the preparation of budgets, payrolls, and pre-auditing functions as necessary.
Support the preparation and review of supplemental financial reports.
Prepare quarterly Program Management reports for management.
Participate in the preparation of financial forecasts.
Monitor compliance with Area Wage Determinations and Collective Bargaining Agreements.