Contract Manager
CAPITAL IMPROVEMENT BOARD•Indianapolis, IN
•$75,350 - $80,350•Onsite
About The Position
This position is responsible for the management of contracts, including participating in the negotiating of the terms and conditions in contracts and ensuring ICCLOS compliance with the terms and conditions. Additionally, this position will be responsible for documenting and supporting any changes or amendments that may arise during the implementation or execution of contracts. This position is responsible for the process of systematically and efficiently managing contracts from creation to execution and analysis for the purpose of maximizing financial and operational performance and minimizing risk.
Requirements
- Management of contracts
- Negotiating terms and conditions in contracts
- Ensuring ICCLOS compliance with terms and conditions
- Documenting and supporting changes or amendments to contracts
- Systematically and efficiently managing contracts from creation to execution and analysis
- Maximizing financial and operational performance
- Minimizing risk
- Monitoring contracts
- Recommending extension of existing contracts
- Assisting departments with preparation for bid process
- Developing appropriate commodities or scope of work for contract bids
- Preparing supplemental terms and conditions for contract bids
- Gathering and coordinating contract requirements
- Drafting documents for bid
- Processing contract modifications
- Monitoring contractor performance
- Preparing contractor performance evaluations
- Meeting with contractors to explain performance evaluations and obtain feedback
- Reporting and resolving contract issues
- Managing the ICCLOS Minority Participation Program
- Ensuring purchases comply with State and Local MBE/WBE requirements
- Informing departments on the importance and process of complying with State and Local requirements
- Monitoring the overall success of the MBE/WBE process
- Researching purchase history and product information
- Coordinating and compiling requirements
- Deciding and preparing supplemental terms and conditions
- Deciding and preparing contractor performance measurements
- Developing and maintaining contract database
- Updating database for contracts
- Creating and updating status of existing contracts
- Collecting, analyzing and summarizing information regarding contractor performance, contract expenditures, purchase history, etc.
- Responding to inquiries from management, board, committees
- Assisting with bid award process
- Maintaining records related to bid efforts
- Contract administration for Capital Projects
- Bid specifications compliance for Capital Projects
- Projects fund accounting for Capital Projects
Responsibilities
- Manages contracts to ensure effectiveness by monitoring contracts, recommending extension of existing contracts; or assists departments with preparation for bid process; assists with the development of appropriate commodities or scope of work to include on contract bids; recommending and preparing effective supplemental terms and conditions to include on contract bids; gathering and coordinating contract requirements from designated departmental functions, drafting documents for bid; and processing contract modifications.
- Manages performance for compliance to contract terms and conditions for assigned contracts by monitoring contractor performance; preparing contractor performance evaluations; meeting with contractors to explain performance evaluations and obtain feedback; reporting and resolving contract issues.
- Manages the ICCLOS Minority Participation Program for compliance with stated goals in conjunction with City of Indianapolis staff.
- Ensures that purchases comply with the State and Local MBE/WBE requirements; informing departments on the importance and the process of complying with State and Local requirements, and monitors the overall success of the process.
- Develops new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
- Develops and maintains contract database by updating database for contracts; creating and updating status of existing contracts and other pertinent information.
- Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, contract expenditures, purchase history, etc.
- Researches and provides information when requested by responding to inquiries from management, board, committees.
- Assists with bid award process and maintains all records related to bid efforts.
- Capital Projects: Contract administration, Bid specifications compliance and projects fund accounting.
Benefits
- Pension (after you meet the vesting requirements)
- Choice of 2 great Health plans through Anthem
- Choice of 2 great Dental plans through Delta
- Employer paid Vision Insurance
- Employer paid Life Insurance
- $1,500 for Employee only or $2,500 for family plans into your H.s.a when opting into benefits
- Generous time off
- Employee events
- Tickets to events hosted at either the Convention Center or Lucas Oil Stadium
- Free parking
- Referral Program ($500 for hired full time referral)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
