Contracts Manager

Lavender Youth Recreation & Information Center (LYRIC)•San Francisco, CA

20d•Hybrid

About The Position

LYRIC is seeking a Contract Manager to support the organization's fiscal integrity and contractual compliance across all government and institutional grants. This role is crucial for the Finance Department, ensuring programs are well-resourced, accountable, and aligned with LYRIC's mission to serve LGBTQQ+ youth. The Contract Manager will oversee all aspects of contract administration, including budget development, invoicing, reporting, and audit preparation. This position involves close collaboration with the VP of Finance, Executive Director, and internal teams to ensure deliverables are met and funds are accurately tracked. It is a key cross-functional role connecting finance, programs, development, and human resources to support LYRIC's long-term sustainability. The position is remote, with required in-person attendance for periodic meetings, trainings, and community events in San Francisco.

Requirements

A nonprofit finance or contract administration professional with 3+ years of experience managing grants—especially with city, state, or federal funders.
Detail-oriented and highly organized, with strong skills in documentation, financial tracking, and coding accuracy.
Proficient in QuickBooks Online, Excel (intermediate to advanced), and Google Workspace.
Familiar with San Francisco’s grantmaking systems and reporting tools—or excited to learn them quickly.
Knowledgeable about nonprofit budgeting, invoicing, and audit preparation.
An effective communicator with funders, colleagues, and community stakeholders.
Committed to LYRIC’s mission and values, and grounded in equity, accountability, and healing justice frameworks.
Technically savvy and comfortable managing data systems, digital records, and collaborative project tools.
A proactive team player who can also work independently and meet deadlines with minimal supervision.

Nice To Haves

Experience with City & County of San Francisco grants and reporting systems.
Familiarity with nonprofit compliance requirements, including cost allocation and audit processes.
Background working with or on behalf of LGBTQQ+ youth, especially youth of color, system-impacted youth, and youth with intersectional identities.
Lived or professional experience in multiracial, intergenerational, or multicultural environments.
Ability to lift up to 20 lbs and navigate a three-story building as needed.

Responsibilities

Manage contract processing for new and renewing grants, including scopes of work, budgets, and required attachments.
Monitor and ensure compliance with all funder requirements, deadlines, and documentation standards.
Serve as a liaison to government agencies and attend all required funder trainings and meetings.
Maintain digital contract records in QuickBooks Online, Box, and internal tracking systems.
Support monitoring visits and audits by preparing reports and documentation in coordination with the VP of Finance.
Prepare and submit monthly invoices for all government contracts; follow up on receivables and reconcile payments.
Run reports and generate financial exports in QuickBooks Online to support contract-specific coding and tracking.
Maintain accurate records of accounts receivable and reconcile outstanding balances.
Coordinate with internal teams to allocate expenses, staff time, and benefits in alignment with contract budgets.
Maintain the organization’s “Fiscal Year Schedule of Government and Other Contracts” and “Invoice Status” documents to ensure clear, timely communication across departments.
Develop allocation tools for tracking deliverables, expenditures, and staff allocations in partnership with the Finance Manager.
Collaborate with HR to ensure benefit costs are accurately applied to grants and budgets.
Assist in developing LYRIC’s organizational and contract-specific budgets, including mid-year modifications.
Support monthly financial closes and year-end audits by preparing journal entries, reconciling expenses, and compiling documentation.
Prepare journal entries for payroll, insurance, 403(b) contributions, and other allocations.
Communicate regularly with city departments and funders regarding invoicing, contract status, and deliverables.
Collaborate with LYRIC’s program and development teams to align contract terms with service delivery and fundraising goals.
Participate in cross-departmental initiatives and meetings as a member of LYRIC’s core operations team.
Attend all-staff meetings, cross-department retreats, and LYRIC-hosted community events.
Engage with youth and staff in organization-wide campaigns and grassroots fundraising efforts.
Step into organization-wide projects and support collective goals as needed.