Senior Professional, Contract Management

WSP • Ephrata, PA

1h • $77,100 - $122,700 • Hybrid

About The Position

WSP USA is initiating a search for a Contracts Manager for our Ephrata, Pennsylvania location or any other WSP office in the United States. Collaborate with our Project teams and be a part of a dynamic Procurement organization that meets our Client’s objectives and requirements. This role will also support contract intake, workflow management, and lifecycle tracking through WSP’s Contract Lifecycle Management (CLM) system.

Requirements

• The Subcontracting team manages a large volume of requests, so candidates must have the ability to fluidly manage workload in accordance with shifting business objectives and internal client priorities, including within a Contract Lifecycle Management (CLM) system.
• Demonstrated experience managing request intake, contract tracking, or workflow systems is strongly preferred.
• Enthusiasm for learning new technology and strong knowledge of Microsoft Office are required.
• Bachelor’s degree in Business, Finance, or Law or equivalent.
• 5+ years' prior relevant experience, in drafting and editing, agreements with government and private sector clients and vendors.
• Experience with contract law principles and experience drafting several types of agreements, including memoranda of understanding, teaming agreements, intercompany agreements, task orders, professional services agreements, non-professional/commercial agreements and master agreements.
• Working knowledge of commercial, federal, state and local government contracting and practices.
• Attention to detail and problem-solving skills, strong time management skills and the ability to prioritize work.
• Ability to multi-task and work in a high volume, fast-paced environment.
• Excellent conflict resolution skills.
• Ability to communicate effectively with both internal and external parties at any level of the organizational hierarchy.
• Must be able to work independently, establish priorities, and meet deadlines with minimal supervision.
• Ability to influence stakeholders and negotiate for desired outcomes.
• Respond to internal and external inquiries regarding Subcontract issues, audits, and compliance requirements, as needed.
• Highly proficient in Microsoft applications such as MS Office Suite 360, including but not limited to, Outlook, Word, Excel, PowerPoint, Docusign.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and anti-harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

Nice To Haves

• Experience working with Contract Lifecycle Management (CLM) systems, preferably Agiloft or similar platforms.
• Familiarity with workflows, contract templates, and data management within a CLM system.
• Certified Professional Contracts Manager (CPCM), Certified Commercial Contracts Manager (CCCM).
• Paralegal certification is a plus.
• Experience working with public infrastructure projects, Transportation Engineering, Architecture, Strategic Consulting, Construction Management and Design Build.
• Working knowledge of FAR compensation methods (i.e., CPFF, T&M, FP, LS, NBR, and CPM) and the specific requirements associated with each type.

Responsibilities

• Interpret Client contracts to identify major contract requirements, insurance, mandatory required flow downs.
• Quickly identify and prioritize business, legal and financial risk, and work with business leaders to mitigate that risk.
• Prepare Subcontracts and other agreement types such as memoranda of understanding, teaming agreements, intercompany agreements, task orders, professional services agreements, non-professional/commercial agreements and Master Agreements.
• Collaborate with business leaders to ensure accuracy with payment terms and review scopes of work and performance schedules.
• Engage with the business leaders, and subcontractors to resolve subcontract-related issues.
• Manage completion of subcontracting activities, including identifying and solving problems, proactively challenge the project team to consider new alternatives and drive critical thinking to optimize results.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with stakeholders regarding subcontract progress and accomplishments.
• Provide training to internal stakeholders, as needed.
• Perform additional duties, as applicable.
• Manage intake and triage of subcontract and contract-related requests through the CLM system, ensuring accurate routing, prioritization, and tracking.
• Administer and oversee contracts across the full lifecycle within the CLM system, including request initiation, drafting, review, approval workflows, execution, and renewal/closeout.
• Ensure all subcontract records, documents, and data are accurately maintained and stored within the CLM repository.
• Monitor personal dashboards from the CLM system to track status, cycle times, compliance, and workload metrics.

Benefits

• medical
• dental
• vision
• disability
• life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

What This Job Offers

• Job Type: Full-time
• Career Level: Senior