Contracts & Grants Administrator

State of Vermont • Calais, VT

2d • Hybrid

About The Position

The Department of Motor Vehicles (DMV) is seeking a Contract and Grant Administrator to join the Contracts Team as the primary point of contact for procurement of services and goods to support DMV operational needs. There will be significant interaction with the new e-procurement system, VTBUYS.

Requirements

• Bachelor's degree or higher AND two (2) years of work experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.
• OR Four (4) years of experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.

Nice To Haves

• This position will be eligible for hybrid remote work schedule upon completion of training and/or probationary period.

Responsibilities

• Developing solicitation documents including scope, request for proposals, specification/statements of work, award criteria, and all necessary attachments according to Office of Purchasing and Contract and Agency of Transportation.
• Review of Request for Proposal, Requests for Information, and Statement of Work for Administrative Bulletin 3.5 compliance.
• Coordinate purchasing activities and vendor relationships to support operational needs while ensuring compliance with established policies, procedures, and procurement requirements.
• Support contract administration activities, including monitoring vendor performance, maintaining documentation, tracking deliverables, and addressing issues throughout the contract lifecycle.
• Review procurement documentation for completeness, accuracy, and compliance with applicable policies, procedures, and regulatory requirements.
• Assist internal stakeholders with purchasing methods, vendor selection, procurement procedures, and documentation requirements.
• Coordinate with internal departments and external vendors to obtain goods and services, resolve issues, and ensure timely fulfillment of operational requirements.
• Prepare procurement-related reports, correspondence, presentations, and supporting documentation for management and stakeholders.
• Representation and participation in meetings, training sessions, and cross-functional activities related to purchasing, contracts, vendors, and organizational procedures. Prepares oral and written presentations, reports, and presentations as needed.
• Utilize enterprise systems and electronic tools to maintain procurement records, track transactions, monitor activities, and support efficient contract and purchasing administration.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level