Contracts, Facilities & Grounds Manager

City of Independence•Independence, MO

7d•$90,327 - $112,910•Hybrid

About The Position

Performs a variety of administrative and professional duties related to the operation and maintenance of all city buildings, facilities, and grounds, including procurement of materials and services, negotiating, and managing contracts, preparing cost estimates and budgets, and preparing agenda items for Council approval. Manages and directs the administration of facility operations; plans and directs facility-related services to ensure city buildings, facilities and grounds are maintained and operated safely and efficiently. Addresses and mediates complaints and resolves problems with vendors and contractors; provides information, advice, feedback, or assistance to others within the department to refine work outputs or resolve problems. Plans and implements short-term or annual goals, objectives and strategies for the City to ensure efficient utilization of facilities. Conducts employee evaluations on designated cycles, develops performance improvement plans when needed, and conducts disciplinary actions with staff. Researches best procedure to procure goods and services; analyzes risks and benefits associated and then determines when price agreements/contracts would be advantageous; Negotiates contracts for cost savings and favorable terms and conditions; serves as liaison to resolve disputes and disagreements between City staff and contractors, vendors, and consultants on contracts, projects, and other activities. Mains accurate facility records and operations. Administers building security programs and systems for the city. Oversees and maintains the documentation of facility records. Confers with upper management on key issues and progress toward objectives; makes recommendations to assist management in making needed improvements. Responds to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests. Works with departments to transfer excess/surplus city property between departments and prepare documents regarding City assets for sale on a publicly available website (Public Surplus). Answers questions and assists citizens and other City employees on the telephone, by email, and in person. Performs related duties as assigned.

Requirements

Graduation from an accredited college or university with a bachelor’s degree in Turf Management, Horticulture, Facility Management, Business Administration, Accounting, Public Administration or related field
Ten (10) years of progressively responsible experience performing above or related duties; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Considerable knowledge of generally accepted governmental purchasing and accounting; commonly used contract types (lump sum, not to exceed), required clauses and special provisions to plan and carry out the procurement and to recommend award; City licensing, permitting, and purchasing procedures; price analysis sufficient to analyze a proposal or bid using historical data, commercial catalogs, price lists, etc. to ensure price reasonableness; sealed bid and negotiation procedures sufficient to obtain materials, services, and/or completion of construction for projects; recordkeeping, report preparation, filing methods and records management techniques; proper English usage, including spelling, grammar, punctuation, and vocabulary; standard business arithmetic, including percentages and decimals; methods and techniques of research, statistical analysis and report presentation; applicable state, federal and local laws, rules, and regulations.
Thorough knowledge in water park and spray park maintenance and operations; athletic fields and courts maintenance and operations; irrigation systems; parks, cemetery and roadside mowing and maintenance operations; tree trimming and removal; landscape construction and maintenance materials and techniques; fertilizer, herbicide and pesticide use; principles and practices of structural design, HVAC systems, plumbing systems, electrical distribution, remodeling, carpentry, security systems, custodial maintenance; basic design and office layout; economic trends and factors; commodities, services and product lines; applicable federal, state and local regulations pertaining to building construction and ownership; prevailing wage regulations; computer programs including Web Ctrl, S2 and Cityworks.
Must possess a valid Driver's License
Must complete required NIMS level training within first six months of hire.

Nice To Haves

Public Chemical Applicators License preferred.
Certified Pool Operator (CPO) preferred.
Bilingual skills preferred.

Responsibilities

Performs a variety of administrative and professional duties related to the operation and maintenance of all city buildings, facilities, and grounds, including procurement of materials and services, negotiating, and managing contracts, preparing cost estimates and budgets, and preparing agenda items for Council approval.
Manages and directs the administration of facility operations; plans and directs facility-related services to ensure city buildings, facilities and grounds are maintained and operated safely and efficiently.
Addresses and mediates complaints and resolves problems with vendors and contractors; provides information, advice, feedback, or assistance to others within the department to refine work outputs or resolve problems.
Plans and implements short-term or annual goals, objectives and strategies for the City to ensure efficient utilization of facilities.
Conducts employee evaluations on designated cycles, develops performance improvement plans when needed, and conducts disciplinary actions with staff.
Researches best procedure to procure goods and services; analyzes risks and benefits associated and then determines when price agreements/contracts would be advantageous.
Negotiates contracts for cost savings and favorable terms and conditions; serves as liaison to resolve disputes and disagreements between City staff and contractors, vendors, and consultants on contracts, projects, and other activities.
Maintains accurate facility records and operations.
Administers building security programs and systems for the city.
Oversees and maintains the documentation of facility records.
Confers with upper management on key issues and progress toward objectives; makes recommendations to assist management in making needed improvements.
Responds to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests.
Works with departments to transfer excess/surplus city property between departments and prepare documents regarding City assets for sale on a publicly available website (Public Surplus).
Answers questions and assists citizens and other City employees on the telephone, by email, and in person.
Performs related duties as assigned.