Contracts, Data & Reporting Compliance Manager

BUILDING FUTURES•San Leandro, CA

6d•Onsite

About The Position

At Building Futures, we believe everyone deserves a safe place to call home. The agency is an Alameda County leader providing programs and services to help individuals and families rebuild safe and stable lives free from homelessness and family violence. We operate two shelters serving homeless women and children; a domestic violence safe house; a spectrum of domestic violence outreach and intervention services; a permanent supportive housing site; and a wide-ranging housing assistance program. As a Housing First agency, all of Building Futures' programs and services prioritize linking our clients with housing. POSITION SUMMARY The Contracts, Data & Reporting Compliance Manager is responsible for ensuring full alignment between contract requirements, program operations, data reporting, and financial compliance. This role oversees contract performance monitoring, HMIS and internal data integrity, and all required reporting to funders. The position operates independently and serves as a key control point for audit readiness, ensuring that program data, reports, and supporting documentation are accurate, complete, and compliant with federal, state, and local requirements. This role has authority to enforce data and reporting compliance standards across programs to ensure alignment with contract and funding requirements.

Requirements

Bachelor's degree in Accounting, Public Administration, Data Analytics, or related field required; or equivalent experience.
Minimum three (3) years of professional experience in contract compliance, grants management, data reporting, auditing, accounting, or similar analytical work required.
Demonstrated knowledge of the full life cycle of government contracts and grants required.
Advanced Excel skills required, including formulas, pivot tables, filtering, tracking tools, dashboards, and data validation controls.
Strong analytical, organizational, communication, and problem-solving skills.
High attention to detail and ability to manage multiple deadlines in a compliance-driven environment.

Nice To Haves

Experience with government online systems and reporting preferred; experience administering Homeless, Domestic Violence, City of Oakland, Alameda County, HUD, ESG, CoC, or similar contracts strongly preferred.
Experience with HMIS or similar client data systems preferred.
Social service background preferred.

Responsibilities

Monitor contract requirements, deliverables, performance benchmarks, and compliance timelines across all funding sources.
Ensure alignment between contract scope, program operations, data reporting, invoicing, and funder requirements.
Enforce adherence to contract requirements and advise leadership on compliance risks, corrective actions, and needed process changes.
Support contract amendments, budget modifications, and reporting structures to ensure compliance and operational alignment.
Oversee the accuracy, completeness, and integrity of all program data within HMIS and internal systems.
Produce, review, and coordinate monthly, quarterly, and annual reports for funders and internal leadership.
Ensure reported data aligns with supporting documentation, contract requirements, and funding claims.
Coordinate with program staff to standardize data collection tools, reporting instruments, and documentation practices.
Generate program statistics for proposals, funder reports, dashboards, and customized management reports.
Prepare and maintain documentation required for audits, monitoring reviews, and funder requests.
Conduct internal data validation and compliance reviews to ensure accuracy, consistency, and completeness.
Ensure alignment between HMIS data, internal reports, and financial records to reduce audit risk and prevent disallowed costs.
Identify, document, and escalate compliance risks, reporting discrepancies, and data quality concerns.
Design and develop advanced Excel-based tracking tools and reporting systems to support program operations, including dynamic dashboards, data validation controls, and performance tracking models such as shelter occupancy and revenue tracking.
Utilize advanced formulas, pivot tables, data validation, and automation techniques to improve reporting accuracy, efficiency, and decision-making.
Implement and improve systems, workflows, and internal controls related to data, reporting, and compliance.
Train and support program staff on data entry standards, reporting expectations, and compliance requirements.
Supervise and provide direction to the Contract Data Compliance Specialist.
Establish expectations for data accuracy, reporting timelines, compliance standards, and quality control.
Ensure accountability across program staff for timely and accurate data entry, documentation, and reporting.
Coordinate across program, finance, and leadership teams to ensure alignment and timely resolution of reporting issues.
Support financial compliance activities as they relate to contract reporting, data validation, and audit readiness.
Act as back-up to the Contract Data Compliance Specialist as needed.
Perform other duties as assigned in support of compliance, reporting, and audit readiness.