Contracts Coordinator 1 - Washington State Ferries

State of Washington•King County - Seattle – Belltown, WA

4d•Hybrid

About The Position

The Washington State Department of Transportation (WSDOT) is seeking a Contracts Coordinator 1 to support the agreements that keep ferry services running safely and reliably. This position will be part of the Contracts & Consultant Services team and will coordinate contracts supporting vessels, terminals, security, and other essential operations. The role contributes to WSF serving communities across Washington through careful contract administration and collaboration. This is a meaningful opportunity to join Washington State Ferries during a significant transformation to decarbonize its system, guided by core values and strategic priorities.

Requirements

Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
Experience taking action to meet the needs of others.
Examples of learning new processes or skills and applying them in a work setting.
Experience organizing and maintaining complex office files and documentation according to established guidelines.
Experience tracking deadlines and organizing workload according to deadline priorities.
Experience communicating professionally, both verbally and in writing.
Experience interpreting contract and agreement terms, requirements, and conditions.
Experience compiling and clearly communicating contract or agreement status information.
Experience coordinating with internal contract parties and external contractors and consultant representatives.
Proficiency with Microsoft Office applications, including Word and Excel.

Nice To Haves

Knowledge of business or public administration principles gained through coursework, training, work, personal, or lived experience.
Experience assisting with or performing the coordination, development, administration, or termination of contracts.
Knowledge of state government contract terminology, practices, and procedures and/or WSF policies and procedures related to administering contracts and agreements.

Responsibilities

Provide first-level administration for WSF Vessels contracts, including RFP, IFB, and Small Works Roster packages.
Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
Review, print, assemble, and distribute contract packages; track originals routed for signature.
Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
Review and respond to bidder and contractor correspondence.
Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
Track contract finances, deadlines, expirations, and renewals; report status to management.
Maintain bidder and shipyard contact lists and verify bidder prequalification.
Uphold WSF’s strategic priorities (Service Excellence, Improved Communication, and Empowered People) and values (Serve, Grow, Trust, Respect, and Navigate), ensuring they are embedded in WSF’s culture through leadership actions.