Contracts Clerk

Champion Dodge•Downey, CA

2d•Onsite

About The Position

The Contracts Clerk is responsible for verifying costs and transactions for each vehicle sale, accurately and timely posting sales and unwinds, and ensuring compliance with regulations such as DMV, State of California, and BOE. This role also involves reconciling accounting schedules related to car sales, processing monetary instruments, and managing vehicle warranties and extended service contracts. Additionally, the Contracts Clerk will maintain the Heat Sheet (vehicle receivables), log returned contracts, update the flooring log and CIT Log, prepare overnight labels for CIT funding, process warranty cancellations, cut checks, and maintain filing systems. The position requires occasional overtime and performing other duties as assigned by the manager.

Requirements

Automotive Dealer experience a MUST
Experience with CDK preferred
Must be familiar with all deal documents
Ability to calculate commission for sales compensation
Must be highly organized and experienced in handling high volumes of paperwork
Strong attention to detail and able to multi-task
Excellent follow-through skills
Ability to work in constantly busy atmosphere
Good attendance and punctuality required
Required occasional overtime
Performs other duties as assigned by manager

Nice To Haves

Self-motivated; able to effectively prioritize tasks and organize schedule
Good interpersonal and oral communication
Must have good ethics including maintaining a neat work area
Ability to work well with fellow employees
Positive attitude

Responsibilities

Verify the cost and transactions for each vehicle sale
Responsible for all aspects of posting sales and unwinds accurately and timely
Responsible for making sure deals are compliant with regulations, i.e. DMV/State of California/BOE
Reconcile accounting schedules relating to the car sale
Ensure all aspects of monetary instruments are collected in deal
Process / register all vehicle warranties and extended service contracts / reconcile all corresponding schedules
Month end reports and schedules
Maintain Heat Sheet (vehicle receivables)
Log returned contracts from financial institutions
Post funding notices from bank daily
Update and manage flooring log and CIT Log
Prepare overnight labels for CIT funding
Warranty cancellations; Process and cut checks
Maintain filing
Assist finance