Contracts Associate, II

AeroVironment•Albuquerque, NM

1d•Onsite

About The Position

The Contracts Associate II provides administrative support to the Contracts Department. This role performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management are key in this role.

Requirements

High school diploma or GED equivalent is required
Minimum 4 years direct relevant experience with high volume data entry in ERP systems (Oracle Fusion is highly desired) or equivalent combination of education, training, and experience.
Ability to Multi-task and prioritize workload
Experienced and proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat as well as basic computer skills
Demonstrated proficiency in shifting priorities

Nice To Haves

Associate degree or higher is preferred
Prior experience in an aerospace/defense/government contracting environment is preferred
Demonstrates willingness and competency in learning multiple software programs
Demonstrates personal initiative and ability to work independently yet be a team player
Consistently supports and aids multiple partners, managers and peers at any given time
Demonstrates high organizational skills and conducts business in a professional manner
Process-oriented, results and deadline-driven
Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
Displays strong initiative and drive to accomplish goals and meet company objectives
Takes ownership and responsibility for current and past work products

Responsibilities

Performs a wide variety of administrative functions required to support the Contracts business area that include, but are not limited to: Confirm and collect all relevant data (including attachments and approvals as needed for entry); Interpret and analyze financial information and contract language on Contracts to ensure accurate entry into the ERP; Timely and accurate contract data entry into the ERP and CLM; Initiate requests for new customer information to be added into the ERP; Interfacing with several cross-functional team members to obtain information; Maintaining detailed and organized contract files; Initiate revisions to sales orders when applicable and approved; Reconcile order management system issues/errors. Evaluate, review, and reconcile contracts for Closeout. Support both internal and external audit efforts by providing validations, contract information, or reports from the ERP of files. Other duties as assigned