Contracts and Grants Administration Manager

State of Vermont • Calais, VT

4d • $32 - $49 • Hybrid

About The Position

The Vermont Department of Environmental Conservation (DEC) is seeking a highly self-motivated and detail-oriented Contracts and Grants Administration Manager. This position is critical in managing complex contracting and grant processes while supporting process improvements and modernization efforts. You'll serve as a key team member, managing multiple priorities and tracking grants and contracts throughout their terms. This role helps drive efficiency in grant and contract execution, provides peer support, assists the direct supervisor in the development of desk guides and identification of operational efficiencies. This role requires strong project management, data analysis, and communication skills, as well as a working knowledge of contract and grant administration. DEC is a dynamic, high-performing team committed to service, support, and innovation, supporting environmental initiatives that impact communities across Vermont. We offer a hybrid work model supporting remote work as well as core days in which staff are in the office. Permission to participate in telework is applied for on an individual basis.

Requirements

• Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field, AND one (1) year or more of experience in grant, contract, or program management or another relevant closely related field, including program management or supervisory experience.
• OR Four (4) years or more of combined education and experience in accounting, business management, financial auditing, grants administration, or another relevant field, including one (1) year of program management or supervisory experience.
• OR At least one (1) year as a Contracts & Grants Administrator in Vermont State service.

Nice To Haves

• Completed Lean Green belt, Supervising in State Government, Strengths-Based Leadership, facilitation, and program management trainings.

Responsibilities

• Processing contracts, grant, MOAs, MOUs, RFPs, RFls, and RFAs, retainer contracts, statement of work agreements and amendments, and purchase order requests and changes.
• Manage agreement workflows from development through closeout, maintaining detailed tracking documentation.
• Collaborate with project managers to support municipalities, businesses, and residents throughout Vermont.
• Understand and demonstrate an understanding of contract and grant state and federal compliance, and administrative best practices.
• Occasionally serve as a liaison with Risk Management and the Attorney General's Office for legal and procedural compliance.
• Inform and collaborate with supervisor and leadership to help prioritize team workloads and flag potential areas needing additional support.
• Peer support assisting with review, drafting and editing grant and contract documents described above.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager