Contracts and Corporate Compliance Manager

Volunteers of America National Services (VOANS)•Eden Prairie, MN

4d•Onsite

About The Position

Volunteers of America National Services (VOANS) is seeking a Contracts and Corporate Compliance Manager. This role serves as the primary contract and compliance manager for contracting and procurement for Volunteers of America National Services – Healthcare and contributes to the overall effectiveness and efficiency of the organization’s legal function. This is an onsite role located at 7485 Office Ridge Cir, Eden Prairie, MN 55344. The schedule is Monday-Friday, 8:00 AM-5:00 PM. VOANS is proudly Great Place to Work® Certified for 8 consecutive years.

Requirements

A minimum Bachelor’s degree from an accredited institution is required.
Three (3) – five (5) years in Contract Management, Legal field or in a related area.
Knowledge and Experience of working with Contracts and Contract Processes, preferably in a healthcare setting.
Basic of Knowledge of Contract Law, HIPAA and other Healthcare regulations.

Nice To Haves

A paralegal certificate from an accredited/ABA approved program is a plus.
A Juris Doctor degree is a plus.

Responsibilities

Maintain all facility agreements in VOANS’s contract management system.
Negotiate, analyze, prepare, and review agreements and leases in conjunction with legal counsel.
Analyze all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
Effectively manage, facilitate, engage and negotiate with all involved parties; executive leadership, management, clinicians, medical staff leadership, suppliers, legal representatives, manufacturers distributors and service providers.
Ensure mutual understanding of contract requirements between all parties involved.
Works collaboratively with facility leaders and business partners to audit and review existing contracts that are renewing or expiring and revise or terminate contract as needed.
Ensure the facilities have all required agreements according to State and Federal Regulations.
Review contract pricing and costs with finance and negotiate when appropriate.
Oversee contract and vendor compliance and implement system for monitoring compliance as assigned.
Assist in developing and enforcing a Contract Review and Management program for VOANS.
Assist in drafting and administering Request for Proposals (RFPs) for facilities.
Assist in drafting and maintaining blank template agreements for facilities.
Identify potential improvements to existing policies and procedures.
Prepares regular (weekly) reports on the status of contracts execution and negotiation.
Coordinate and prepare annual report filing on behalf of 400+ corporate entities.
Prepare and file annual business license renewals; assist as needed in preparation and filing of franchise tax reports, sales tax exemption, charitable solicitations registration, and other routine corporate filings.
Prepare board and committee materials for and coordinate with directors and management staff for board and committee meetings; prepare minutes, as needed for Office of Legal Affairs and Finance.
Serve as point of contact for outside service of process vendor and work with finance department on invoicing process; as needed.
Prepare certified resolutions and maintain resolutions books, as needed.
Provide legal support and guidance related to affiliate charter compliance with legal, governance and other chartering standards and/or changes to a charter’s organizational documents.
Ensure that Corporate filings with the state are completed timely.
Gather signatures relating to Board resolutions and bank signatures.
Full meeting management for VOANS and/or VOA Inc. Committee meetings, including setting up and running Zoom meetings.
VOANS and/or VOA Inc. administrative support. This includes, but may not limited to, travel arrangements, calendar management, management, filing, and various analyses.
Provide an updated VOANS Board list for audits and tax documents.
Other corporate reporting duties as assigned related to VOANS and/or VOA, Inc. operations.
Support attorneys in coordinating and facilitating annual conflicts of interest disclosure process, HIPAA reporting and other corporate compliance reporting.
Draft corporate documents for formation of legal entities including nonprofit corporations, LLCs and limited partnerships.
Update and maintain corporate databases.
Maintain all Board and Officer lists for VOANS and/or VOA, Inc., and related entities and serve as Office of Legal Affairs liaison on these matters.
Research statutes, legal documents, judicial decisions, legal articles, codes, corporate information, public records and other documents as requested; analyze research data.
Provide technology assistance and support to attorneys, as needed.
Stay up to date on new databases and systems; attend trainings on new systems as needed.
Implement systems and procedures to help Legal function operate most efficiently.
Other duties as assigned.