Contracts Administrator

Stefanini Group•Plymouth, MN

3h•Hybrid

About The Position

Stefanini Group is hiring! Stefanini is looking for Contracts Administrator in Plymouth, MN (Hybrid) For quick Apply, please reach out to Sahnaj Pervin- call: 2489360650 / email: [email protected] Work Hours: M-F (40 hours) Work Location: Plymouth, MN (Hybrid) (Tues, Wed, Thurs Onsite; Mon, Fri WFH) Shift: 1 st Shift. Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.) Support: Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists. Support broader Research & Development functions when ordering needed supplies/equipment. Details: High school diploma or equivalent is required; Bachelor's degree is preferred. Some college coursework is preferred. Minimum of 3 – 5 years of experiences. Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization. Strong interpersonal and communication skills. Ability to collaborate with teams, make decisions and solve work problems with minimal assistance. Fluent in general MS Office tools. Able to proactively identify process issues, recommend solutions and implement changes. Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company. #LI-SP3 #LI-HYBRID

Requirements

High school diploma or equivalent is required; Bachelor's degree is preferred. Some college coursework is preferred.
Minimum of 3 – 5 years of experiences.
Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.
Strong interpersonal and communication skills.
Ability to collaborate with teams, make decisions and solve work problems with minimal assistance.
Fluent in general MS Office tools.
Able to proactively identify process issues, recommend solutions and implement changes.

Responsibilities

Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa)
Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.)
Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.)
Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.)
Support: Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists.
Support broader Research & Development functions when ordering needed supplies/equipment.

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