Contracts Administrator

Acquisition Professionals•Springfield, VA

3d•Hybrid

About The Position

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients’ projects and programs. Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, AP could be the place for you! Join our team of professionals who support government operations and take your career to the next level! Job Summary: Acquisition Professionals LLC is seeking a Contracts Administrator to facilitate contract portfolio for our GSA, STARS III, OASIS, and agency contracts and subcontract management functions and coordinate with government clients on contract and projects. This position reports directly to Chief Operating Officer. As a high-performing Contracts Administrator you play a pivotal role in driving compliance, efficiency, and strategic value. Here are the most impactful outcomes that signal success in this role: 1. Contract Compliance & Risk Mitigation Ensures all contracts and subcontracts adhere to FAR, DFARS, agency supplements, and internal policies. Developing and implementing contract department policies and procedures to ensure compliance with ISO standards, contract, and organizational conflicts of interest. Identifies and resolves potential risks early—such as ambiguous clauses, funding gaps, or performance issues. Maintains audit-ready documentation and supports internal/external reviews with zero findings. 2. Cycle Time Reduction & Operational Efficiency Streamlines contract and subcontract creation, review, and approval processes—reducing turnaround time for modifications, renewals, and closeouts. Implements standardized templates and automated workflows to minimize manual errors and delays. 3. Performance Tracking & Strategic Reporting Develops and maintains dashboards that track contract milestones, deliverables, and KPIs. Provides actionable insights to leadership on contract health, subcontractor performance, and compliance trends. 4. Stakeholder Satisfaction & Collaboration Serves as a trusted liaison between HR, finance, PMO, and external partners. Facilitates smooth onboarding of subcontractors and ensures clear communication of contract terms and expectations. 5. Successful Closeouts & Renewals Completes contract closeouts on time with all required documentation (e.g., release of claims, final invoices, CPARS). Supports renewal strategies by compiling performance data, identifying value drivers, and flagging improvement areas. 6. Continuous Improvement & Innovation Proactively identifies process gaps and proposes enhancements—such as clause libraries or AI-enabled tools. Contributes to policy updates and training programs that elevate contract management maturity across the organization. Development and maintenance of Standard Operating Procedures and contract process and policy related documentation NOTE: This position is HYBRID, with approximately 3 days per week in the office in Springfield, VA. The Contracts Administrator will develop, negotiate, and administer contracts and subcontracts working independently with various federal agencies and AP’s partners. The Contracts Administrator will also track, create, and maintain contract data requirements and deliverables.

Requirements

Bachelor’s Degree
Excellent working knowledge of federal regulations, executive orders and other regulations.
Must have excellent oral and written communication and active listening skills .
Must have excellent skills in time management, setting priorities, and providing guidance to other professionals
Thorough knowledge of all appropriate ethical standards regarding contracting actions.
Must have advanced working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software (MSWord, Excel, SharePoint, Tean and PowerPoint), Adobe, and Outlook.
Working knowledge of Unanet or comparable accounting system
Must possess strong facilitation and cross-functional team skills, price and cost analysis, and project management experience.
Demonstrated ability/experience in successfully developing, implementing, and managing complex, high-profile, multi-faceted projects.
Demonstrated ability to organize and perform multiple tasks at the same time.
Excellent analytical, problem-solving, and decision-making capabilities.
5+ Years of Experience
Excellent attention to detail
Ability to read, analyze and interpret legal documents, financial reports, and technical documents.
Must be US Citizen

Nice To Haves

FAC-C III/DAWIA III Certified or equivalent (i.e., NCMA) desired

Responsibilities

Responsible for the overall performance of contracts such as formulating work standards; assigning contractor schedules and resources; reviewing performance, cost, risk, and budget information: and communicating policies, purposes, and goals.
Create and maintain comprehensive, professional project documentation, spreadsheets, diagrams, databases, and processes
Develop, negotiate, and evaluate corporate contract and subcontract agreements terms and conditions, NDAs, teaming agreements, consultant agreements and Conflicts of Interests.
Prepare monthly reports; makes presentations and briefing materials and financial reports for senior executive management.
Support negotiations of claims, requests for equitable adjustments, contractual modifications and conflict resolution.
Work with leadership to establish company’s goals and ensure each contract meets objectives and conforms to legislative requirements relating to Service Contract Act.
Drafts contract letters and other communications and notices.
Serve as Electronic Point of Contact for Government CO’s, and ensure all corporate certifications are up-to-date and in compliance.
Report sales/subcontract reporting, Industrial Funding Fee (IFF) payments and other reporting, as necessary.
Assist Accounting in reviewing invoices for accuracy before monthly submission; ensures each contract /task order meets administrative requirements including monthly reporting, deliverables, invoicing, and notification of key personnel changes.
Utilize SharePoint / Teams to record and store contract related documents; prepares, organizes, and maintains electronic contract records and files and documents contract performance and compliance.
Collaborate with internal and external business teams/partners relative to solicitations and contracts and responds to applicable contractual information supporting business development activities.
Draft, review, and attend contract/project kickoffs briefings.