Contracts Administrator II - SDCA

Austal USA•San Diego, CA

1d•$92,779 - $134,649•Onsite

About The Position

The Contracts Administrator II role involves assisting the Contracts Manager in all aspects of contract administration for assigned programs. This includes managing highly complex multi-billion-dollar contracts, participating in daily contract administration, tracking contractual issues, drafting contract documents, and developing company position statements. The role also requires acting as a liaison with customers and subcontractors for formal communications, submittals, and negotiations. Additionally, the administrator will coordinate with internal departments, maintain contract files, manage contract values, assist with accounting and new business pursuits, review solicitations and change requests, and prepare proposals and bids. The position also involves interpreting contract requirements, analyzing new laws and regulations, developing business alliances, functioning as a domain expert, preparing regulatory submittments, and contributing to the development of departmental policies and procedures. A strong understanding of the company's business strategy and financial implications is essential.

Requirements

Bachelor’s Degree (advanced degree preferred) and 5+ years experience OR A minimum of 5+ years experience with dedicated work under Navy/US Government Contracts and Government Contracts coursework.
Excellent written and verbal communication skills
Organizational skills
Negotiating skills
Ability to manage and prioritize tasks using available resources effectively and efficiently
Proficient with the use of standard Microsoft Office software (e.g. Word, Excel, PowerPoint and Outlook) and other generally used business software (e.g. Adobe Acrobat Pro)
Able to participate in a team to meet all commitments within a required deadline
18 years of age or older at time of application
Able to provide proof of US Person Status
No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
No felony convictions of Drug crimes within three years from disposition date
Willing to submit to a drug screen
Willing to submit to a background check

Nice To Haves

Advanced degree preferred

Responsibilities

Administers highly complex multi-billion-dollar contracts containing multiple contract types and multiple contract line items
Participating in day-to-day contract administration activities
Logging and tracking contractual issues with status from inception to resolution (e.g. weekly report)
Drafting contracts, contract modifications, agreements, terms and conditions, correspondence and other contract related documents
Researching and developing company position statements incorporating fact-based scenarios and contractual application
Acting as representative liaison and point of contact with the Customer on formal communications and submittals, and as delegated, leading the negotiations for contract modifications
Acting as representative liaison and point of contact with major subcontractors on formal communications and submittals, and as delegated, leading the negotiations for new subcontracts and subcontract modifications
Acting as representative liaison and point of contact for coordination and communication with all departments on contract related issues
Maintaining contract files (e.g. contracts, correspondence, modifications, data deliverables lists)
Maintaining current contract values for purposes of validation and redundancy with other departments (i.e. Finance and Program Office)
Assisting in the management and resolution of accounting issues that have significant implications to contract performance and payment for same (e.g. contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions)
Assisting in new business pursuits and change management on existing contracts by developing contract strategies and specifically for reviewing solicitations and change requests and assisting in the preparation of proposals, bids, and contract modifications including negotiating same with the Customer and major subcontractors
Reviewing the adequacy of new bid and change proposals for compliance with all applicable laws, regulations and other solicitation requirements and preparing the representations and certifications associated with same prior to submission to the Customer
Assisting all departments on issues of contract interpretation
Assisting on matters of contract dispute resolution including protests, claims and lawsuits
Analyzing and interpreting contract requirements, including all terms and conditions and FAR/DFARS to ensure compliance with same
Analyzing new laws, regulations and contract trends for potential impact on current and future contracts
Assisting in the development of business alliances and partnering agreements
Functioning as domain expert on selected areas and issues (e.g. foreign military sales, organizational conflict of interest or similar)
Preparing regulatory submittals
Assisting in the identification, development, implementation and maintenance of Contracts Department practices, policies, procedures and guidelines
Maintaining a strong understanding of the Company’s overall business strategy and an appreciation of financial/analytical issues and profit and loss implications for contracting activities