Contracts Administrator - Contracts Operations

Northrop Grumman • San Diego, CA

1d • $77,000 - $176,300 • Hybrid

About The Position

Northrop Grumman Aeronautics Systems has an opening for a Principal Contracts Administrator - Contracts Operations (Level 3) or Senior Principal Contracts Administrator - Contracts Operations (Level 4) to join our team of qualified, diverse individuals. Ideally this position will be located in our El Segundo, CA offices. However, the selected candidate may also report to major sector office locations in Melbourne, FL, Rancho Bernardo, CA, Palmdale, CA, Oklahoma City, OK, or Clearfield, UT. The preference will be for in-office work. There is limited opportunity for hybrid/remote work, but in those cases the employee will be expected to routinely come into the office based on a schedule agreed upon with the manager. The Contracts Administrator - Contracts Operations will be responsible for providing support to the Sector and Division Contracts organizations. This includes being a focal point for contracts process, policies, and industry regulations, including the Risk Work Authorization (RWA) system, and management of the SOX self-audit process for contract set up. In addition, the Contracts Administrator - Contracts Operations will be responsible for managing various reporting responsibilities related to contracts, including: RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Attendance in Sector meetings, working groups, and compliance councils will also be a regular and expected role for this position. The selected candidate will be an integral part of Sector Operations in ensuring that the contracts professionals in AS have the resources and support required for success. This role includes responsibilities related to training for the Sector and Division contracts organizations. The selected candidate will act as the primary LX administrator and be responsible for tasks including maintenance of functional trainings in Learning Exchange (LX) and My Learning Experience (MLE), as well as providing regular support and facilitation of the Enterprise Contracts Training and Certification (ECTAC) program. The successful analyst will have strong organizational and communication skills and be able to find creative and efficient solutions to the business challenges of a diverse AS Sector customer base and complex contract requirements. They will also be a conduit between Contracts, Sector Finance, Billing, Cost & Schedule Management and other functional areas, other sectors’ Contracts and IWO organizations, and the Chief Information & Digital Office (CIDO).

Requirements

• Bachelors degree and 5 years related experience OR Masters degree and 3 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
• Experience with FAR/DFARS regulations
• Capability to advise and interact with sector senior management as well as management across sectors.
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes
• Data mining, analytical, and problem solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance
• Bachelors degree and 8 years related experience OR Masters degree and 6 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
• Experience with FAR/DFARS regulations
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes and/or integration with other SAP modules
• Data mining, analytical, and problem-solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance

Nice To Haves

• Experience with Excel with Pivot tables, XLOOKUP and macros
• Knowledge of SAP SD (Sales and Distribution) module and general corporate business processes and practices.
• Experience with SAP SD module reporting, and BW/OLAP reporting
• Experience with FAR/DFARS regulations
• Capability to advise and interact with sector senior management as well as management across sectors.
• Demonstrated process improvement using a disciplined approach
• Strong change-management and process-documentation skills
• Proficiency in running S/4 Embedded Analytics and Analysis Office reports
• Able to work collaboratively to drive positive outcomes

Responsibilities

• Managing various reporting responsibilities related to RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Reporting may be on a monthly, quarterly, or bi-annually basis.
• Attending Sector meetings, working groups, and compliance councils as required. Acting as primary owner for any actions that come out of these meetings.
• Acting as primary Learning Exchange (LX) administrator and be responsible for tasks including maintenance of functional trainings in LX and My Learning Experience (MLE).
• Providing regular support and facilitation of the ECTAC Program. As part of the ECTAC team, the successful candidate will be responsible for communicating with instructors, setting up classes, facilitating live classes, recording attendance, and closing classes.
• Acting as a focal point for Aeronautics Systems Sector to manage data calls at the Sector and Enterprise level
• Identifying potential process/system enhancements, and acting as a focal point for PrOP updates
• Utilizing SAP S/4, Analysis Office, PIEE (Procurement Integrated Enterprise Environment)/WAWF (Wide Area Workflow), MOCAS (Mechanization of Contract Administration Services) Data Access and other reporting tools to perform business analysis to support data calls and requests for information
• Supporting initiatives and ad hoc requests from Sector and Corporate leadership

Benefits

• RELOCATION ASSISTANCE: Relocation assistance may be available
• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• exceptional benefits/healthcare
• a 9/80 schedule
• a great 401K matching program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior