Contracts Administrator - Contracts Operations

Northrop Grumman•San Diego, CA

2d•$77,000 - $176,300•Hybrid

About The Position

Northrop Grumman Aeronautics Systems has an opening for a Principal Contracts Administrator - Contracts Operations (Level 3) or Senior Principal Contracts Administrator - Contracts Operations (Level 4) to join our team of qualified, diverse individuals. Ideally this position will be located in our El Segundo, CA offices. However, the selected candidate may also report to major sector office locations in Melbourne, FL, Rancho Bernardo, CA, Palmdale, CA, Oklahoma City, OK, or Clearfield, UT. Our team is well-known for its inclusive, family environment, as well as our excellent work/life balance. The Contracts Administrator - Contracts Operations will be responsible for providing support to the Sector and Division Contracts organizations. This includes being a focal point for contracts process, policies, and industry regulations, including the Risk Work Authorization (RWA) system, and management of the SOX self-audit process for contract set up. In addition, the Contracts Administrator - Contracts Operations will be responsible for managing various reporting responsibilities related to contracts, including: RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Attendance in Sector meetings, working groups, and compliance councils will also be a regular and expected role for this position. The selected candidate will be an integral part of Sector Operations in ensuring that the contracts professionals in AS have the resources and support required for success. This role includes responsibilities related to training for the Sector and Division contracts organizations. The selected candidate will act as the primary LX administrator and be responsible for tasks including maintenance of functional trainings in Learning Exchange (LX) and My Learning Experience (MLE), as well as providing regular support and facilitation of the Enterprise Contracts Training and Certification (ECTAC) program. The successful candidate will have strong organizational and communication skills and be able to find creative and efficient solutions to the business challenges of a diverse AS Sector customer base and complex contract requirements. They will also be a conduit between the Aeronautics System Sector Contracts organization and other sectors’ Contracts organizations, as well as other functions including, but not limited to, Sector Finance, Billing, Cost & Schedule Management, Subcontracts and Program Management. Keys to success include: Ability to listen, communicate, collaborate, and influence effectively across levels and functions. Ability to lead through and overcome/adapt to obstacles and challenges. Strong project management skills (to include the ability to set and maintain accountability to execution schedules and commitments). Strong organizational and communication skills. Completing requirements in a fast-paced, multifaceted environment. We offer phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly inclusive environment! We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do. At Northrop Grumman, we are on the cutting edge of innovation-- building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, as well as our excellent work/life balance. We also offer exceptional benefits/healthcare, a 9/80 schedule, and a great 401K matching program. This position may be hired at the Principal (Level 3) or Senior Principal (Level 4) depending upon candidate skills, qualifications and experience.

Requirements

Bachelors degree and 5 years related experience OR Masters degree and 3 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
Experience ensuring compliance with FAR/DFARS regulations
Capability to advise and interact with sector senior management as well as management across sectors.
SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes
Data mining, analytical, and problem solving capabilities
Ability to obtain and maintain a DoD Secret Clearance
Bachelors degree and 8 years related experience OR Masters degree and 6 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
Experience ensuring compliance with FAR/DFARS regulations
SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes and/or integration with other SAP modules
Data mining, analytical, and problem-solving capabilities
Ability to obtain and maintain a DoD Secret Clearance

Nice To Haves

Experience in contracts management/administration
Experience with Excel with Pivot tables, XLOOKUP and macros
Knowledge of SAP SD (Sales and Distribution) module and general corporate business processes and practices.
Experience with SAP SD module reporting, and BW/OLAP reporting
Capability to advise and interact with sector senior management as well as management across sectors.
Demonstrated process improvement using a disciplined approach
Strong change-management and process-documentation skills
Proficiency in running S/4 Embedded Analytics and Analysis Office reports
Able to work collaboratively to drive positive outcomes

Responsibilities

Managing various reporting responsibilities related to RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Reporting may be on a monthly, quarterly, or bi-annually basis.
Attending Sector meetings, working groups, and compliance councils as required. Acting as primary owner for any actions that come out of these meetings.
Acting as primary Learning Exchange (LX) administrator and be responsible for tasks including maintenance of functional trainings in LX and My Learning Experience (MLE).
Providing regular support and facilitation of the ECTAC Program. As part of the ECTAC team, the successful candidate will be responsible for communicating with instructors, setting up classes, facilitating live classes, recording attendance, and closing classes.
Acting as a focal point for Aeronautics Systems Sector to manage data calls at the Sector and Enterprise level
Identifying potential process/system enhancements, and acting as a focal point for PrOP updates
Utilizing SAP S/4, Analysis Office, PIEE (Procurement Integrated Enterprise Environment)/WAWF (Wide Area Workflow), MOCAS (Mechanization of Contract Administration Services) Data Access and other reporting tools to perform business analysis to support data calls and requests for information
Supporting initiatives and ad hoc requests from Sector and Corporate leadership
The successful candidate will have a strong commitment to regulatory compliance and internal controls.