Contracts Administration Paralegal
About The Position
The part-time Contracts Administration Paralegal supports IFAW’s Legal Department by administering and coordinating the contract lifecycle, from intake and review coordination through execution, filing, renewal, and expiration. The role works closely with attorneys and internal stakeholders to ensure contracts are processed efficiently, accurately, and according to established procedures. It is administrative and operational in nature; the position does not provide legal advice, negotiate legal terms, or make independent legal determinations. The position also supports contract-related processes, systems, reporting, and documentation. It is part-time at 30 hours per week and may be performed remotely on the East Coast.
Requirements
- A paralegal certificate from an accredited program, unless the candidate has substantial prior paralegal education or experience.
- At least 3 years of experience in contract administration, contract management, legal operations, paralegal work, or a related field.
- Demonstrated experience administering agreements throughout the full contract lifecycle.
- Experience with contract-management software, contract databases, DocuSign, and Microsoft Office applications.
- Excellent analytical, problem-solving, and conflict-resolution skills, and the ability to work with a high degree of independence.
- Ability to work effectively on several projects simultaneously and manage multiple deadlines.
Nice To Haves
- A bachelor’s degree in a relevant field.
- Experience supporting international or nonprofit organizations.
- Familiarity with consulting agreements, independent contractor agreements, vendor agreements, software licenses, non-disclosure agreements, grant agreements, and other routine organizational contracts.
Responsibilities
- Work with Legal team attorneys to develop and maintain contract templates, standard operating procedures, and resource materials tailored to IFAW audiences and relevant compliance requirements.
- Apply established procedures to identify contracts requiring attorney review and route them accordingly.
- Develop processes, such as a legal approval stamp, to track attorney review.
- Administratively review contracts for completeness, required approvals, approved-template use, consistency of information, and compliance with contracting procedures before routing agreements for legal review.
- Provide financial analysis of individual and aggregated contracting activity for annual financial planning and special projects.
- Prepare periodic reports on contract volume, status, renewals, expirations, turnaround times, and outstanding matters.
- Establish and administer systems to capture and report contractual terms, including entities, currencies, and annual commitments.
- Coordinate contracts from initial request through review, approval, execution, filing, renewal, and expiration.
- Maintain accurate contract data, including parties, contract type, effective and expiration dates, renewal terms, responsible department, and status.
- Monitor contract deadlines, renewal periods, expiration dates, and other key obligations, and provide advance notifications to stakeholders.
- Maintain executed agreements and supporting documentation in accordance with document-retention requirements.
- Coordinate electronic signature processes using DocuSign or similar platforms.
- Manage and maintain contract tracking systems, contract databases, and contract-management software.
- Assist with other administrative and legal matters as needed.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Mid Level
