Contracting Specialist

Williams College, London•Williamstown, MA

2d•$87,500 - $97,500•Hybrid

About The Position

Williams College is seeking a Contracting Specialist to join the newly established Department of Risk Management, Insurance, and Procurement. The department’s three-person team is led by the Director of Risk Management, Insurance, and Procurement. The department of Risk Management, Insurance, and Procurement’s mission can be found on the College’s Website. We are looking for a Contracting Specialist who demonstrates an eagerness to build a program from the ground up. In this inaugural role for the college, we are looking for a collaborative problem-solver to provide centralized contract management services for our campus community.

Requirements

At least five years of experience in contract administration.
Bachelor’s Degree (Business Administration, Accounting, Finance or related field)
Experience independently drafting and editing contracts and altering boilerplate “Terms of Service” language.
Experience negotiating contracts directly with vendors over indemnification, liability caps, and data privacy clauses.
Experience leading the competitive bid process.
Experience guiding stakeholders to accurately define their needs, score competitive vendor bids objectively, and process winning bids into binding contracts.
Experience navigating laws pertaining to business in higher education (FERPA, GLBA, ADA Section 508, and WCGA.)
Excellent written and verbal communication skills
Excellent project management skills and the ability to prioritize multiple assignments and timelines simultaneously.
Ability to work both independently and in collaboration with a diverse population of departments across the campus community.
Experience learning new software and comfort navigating evolving digital tools and technologies.
Experience in Workday or other Enterprise Resource Planning systems.

Responsibilities

Lead all aspects of contract administration.
Collaborate with departments to understand the current, decentralized contracting landscape.
Work with departments to generate requests for proposals (RFPs) documentation and bid recordkeeping, analyze bid submissions, and present options to requesting departments.
Assist departments in selecting final bids; providing clarity regarding their questions on the bid(s) or bidding process.
Develop and maintain a database of current and former contracts.
Develop and deliver training sessions for faculty and staff on contract management processes and policy.
Build on existing procurement guides, contract and agreement templates, and develop FAQs/job aids for employee reference.
Develop and maintain a preferred vendor list, conducting market research to provide the best value for the College.
Develop and utilize a vendor performance tracking metric.
Process purchase requisitions requests and purchase orders to support all departments of the College utilizing its Enterprise Resource Planning system, Workday.