Contracting Project Administrator

Trane Italia•Maitland, FL

25d•Onsite

About The Position

As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. Sustainability is integral to their business. The company invites individuals who dare to see impactful possibilities in global challenges and wish to contribute to a better future to join them in boldly challenging what's possible for a sustainable world. This role is part of their mission to enhance the health and well-being of employees, customers, communities, and the planet.

Requirements

High School diploma or GED and up to (5) years of related experience and/ or training; or equivalent combination of education and experience.
Strong communication skills.
Proactive approach with willingness to work independently as well as part of a team.
Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.

Nice To Haves

Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
Construction law and regulation knowledge.
Familiarity with the operation of HVAC Systems.

Responsibilities

Follow established standard work and processes, utilizing several enterprise systems.
Coordinate the transition of projects from Sales to Operations within enterprise business systems.
Administer projects throughout entire life cycle to ensure contract compliance and successful delivery.
Coordinate with regional leadership, contract management, legal, and financial services.
Manage procurement processes per project requirements.
Handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors with guidance from Project Manager and/or Engineer.
Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
Review billing backlog and coordinate/communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.