Contracting Officer

City of New York•New York, NY

1d•Onsite

About The Position

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. The Contracting Officer will assist the Agency Chief Contracting Officer (ACCO) and the Deputy Agency Chief Contracting Officer (DACCO) in fulfilling the purchasing requirements of the Department of Small Business Service’s (SBS) Procurement Unit, which include the preparation of procurement documents in compliance with the City’s Charter and Procurement Policy Board Rules.

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
A combination of education and/or experience equivalent to the above options. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience.
All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Ensure compliance with SBS’s Minority/Women Business Enterprise (MWBE) participation goals established by Local law 1.
Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements.
Process procurements/solicitations in Passport, such as: Competitive Sealed Bids/Proposals, Negotiated Acquisitions/Extensions, Contract Amendments/Renewals, Government–to-Government, City Council Discretionary Awards, NYS Office of General Services, Preferred Source Procurements, Task Orders and Change Orders.
Conduct research and compile information from vendors to create responsibility determination reports.
Ensure that procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB).
Ensure completion of post-registration archiving tasks, including scanning, printing, and filing.
Act as a liaison with the Mayor’s Office of Contract Services, the Office of Management and Budget, the Comptroller’s Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI) and the Department of Citywide and Administrative Services.
Collaborate and coordinate with all stakeholders involved in the procurement.
Input contract documents in the City’s Financial Management System (FMS) for approval.
Assist program units with performance evaluations.
Manage contract records in the procurement database.
Process, and generate reports as needed.