Contracting Administrator

Ameron Pole Products•Howell Township, NJ

1d•$57,876 - $74,015•Onsite

About The Position

Arcosa Aggregates is seeking a Contracting Administrator based out of our Farmingdale, NJ location to play a crucial role as the point of contact for all contract related matters in our East Region. This role is responsible for supporting all aspects and stages of the contract life cycle for our government and commercial customers in accordance with company policies, customer and contract obligations, and legal requirements.

Requirements

2–3 years of experience in contract administration, project administration, or a similar administrative support role, preferably in construction, aggregates, or public works environments
Prompt, regular, and predictable attendance with the ability to maintain consistent support for bid deadlines, reporting requirements, and project timelines
Professional, customer-focused approach with the ability to work effectively with internal teams, government agencies, customers, and subcontractors
Strong attention to detail and organizational skills, with the ability to maintain accurate records, track documentation, and follow through on required submissions
Excellent time management skills with the ability to prioritize competing responsibilities and meet time-sensitive deadlines
Self-motivated and able to work independently while also collaborating effectively in a team environment
Strong written and verbal communication skills, including the ability to prepare clear correspondence and communicate contract-related information accurately
Proficiency with Microsoft Office applications and the ability to learn and use relevant bidding, project management, document management, and reporting systems
Data entry experience preferred, with demonstrated accuracy in entering, reviewing, and maintaining information in business systems
Ability to manage multiple priorities, adjust to changing project needs, and complete assignments with minimal supervision
Ability to communicate effectively with government agencies, subcontractors, customers, employees, and management; basic math skills required to support accuracy in bids, reports, and documentation
High school diploma or GED equivalent required

Responsibilities

Prepare bid packages in bidding software to support the Estimator, including entering estimator-provided data, reviewing bid requirements, creating, tracking, and following up on quote requests from potential subcontractors.
Coordinate and obtain required bonds, insurance certificates, material certifications, and other contract-related documents to support timely bid submission and project compliance.
Prepare, submit, and maintain required state weekly and monthly certified payroll reports, ensuring accuracy, completeness, and timely filing for applicable projects.
Complete and submit monthly EEO reports for all assigned projects in accordance with contract, agency, and company requirements.
Prepare subcontractor agreements and collect required documentation to support subcontractor review, approval, and project onboarding.
Prepare and submit supplemental government forms, agency-required documentation, and compliance reports as needed throughout the contract and project lifecycle.
Assist the Safety Director with preparing, organizing, and submitting project-specific safety manuals and related safety documentation.
Support the setup and coordination of job site offices, including documentation, supplies, and administrative needs required for project startup.
Prepare and submit renewal applications and related filings for NJDOT/NJTA classification, Public Works certification, Employee Information Certificates, Pay to Play reports, and other required registrations.
Submit daily and weekly Traffic Impact and Material Inspection requests, tracking required deadlines and ensuring appropriate project stakeholders receive timely updates.
Coordinate with internal teams, customers, agencies, subcontractors, and other stakeholders to help resolve contract-related questions, documentation issues, and project administration needs.
Ensure all electronic bid submissions are completed accurately and on time; prepare paper bid submissions in advance so they are complete, organized, and ready for Project Manager delivery.
Review, process, and maintain project closeout documentation, contract extensions, renewals, and related follow-up items to support complete and accurate project records.
Maintain organized and accurate records of contract-related correspondence, approvals, submissions, reports, certifications, and project documentation.
Track trucking activity through VTS and Viewpoint to support accurate invoicing, project reporting, and reconciliation of job-related activity.
Coordinate registration, attendance, and related arrangements for industry functions, seminars, and other business events as requested.
Perform other duties and responsibilities as assigned to support contract administration, project execution, and business operations.