Contracted Coherent Math Supports Coordinator

Commonwealth of Massachusetts • Everett, MA

10d • Hybrid

About The Position

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.

Please note that pursuant to Massachusetts general law, contracted employees are not paid for the eleven scheduled holidays, do not receive any paid, vacation, personal leave benefits, or contribute to the state retirement system or social security. As a state contracted employee, you must participate in direct deposit and contribute towards the Commonwealth of Massachusetts state alternate retirement plan, ("OBRA Plan").

The Department of Elementary and Secondary Education is seeking a Contracted Coherent Math Supports Coordinator who will perform the following essential duties:

Coordinating Contracted Services
The Program Coordinator will support the coordination and monitoring of contracted vendors focused on core and tiered math instruction and programming. Including, but not limited to the Tiered Math Academy.

1. Coordinate and monitor contracts with selected vendor(s) who provides programming to LEAs including:
• Assist with developing procedures for coordination and monitoring of the overall project.
• Implement procedures for coordination and monitoring of the overall project, including monitoring and reporting project performance data
• Maintain timely and excellent working relationships with participating LEAs and vendor staff
• Monitor and support the vendor(s) as they coordinate with LEAs,
• Assist with general administrative duties and communications with participating LEAs such as data-entering information, maintaining file systems, drafting correspondence, and responding to e-mail and voice mail inquiries

2. Work with Management Analyst to oversee billing and account management

• Review incoming invoices and required documentation and negotiate as needed with DESE staff and vendor(s) to ensure invoice accuracy
• Maintain accurate and up-to-date record coordination between LEA and vendor(s) so that billing may happen in a timely manner
• Communicate billing needs and support submission of invoices to Accounts Payable
• Create, track and manage the monthly budget of this program, providing updates to the program manager

3. Program Evaluation:

• Coordinate with any contracted 3rd party program evaluator, including communication with vendor(s) and LEAs

Coordination of Grants
1. Create and manage any assigned grants in the Grants Management System in coordination with the Management Analyst.

2. Complete general administrative duties and communications with DESE grant lead, participating LEAs, and vendor
• Data-entering information

i. Maintaining file systems
ii. Drafting correspondence
iii. Responding to e-mail and voicemail inquiries

3. Support ongoing communication with awarded LEAs with regard to their grant(s) including:
• Revising budget to match spending within the spirit of the program
• Updating on spending plan and available monies
• Using funds appropriately

4. Work with Management Analyst to support grant management including:

• Processing line-item amendment requests
• Communicating remaining balances
• Additional projects are not anticipated at this time but may be added depending on the needs of the agency.
• Perform related duties as required.

Requirements

• Full-time or part-time, teaching, administration, or coordination experience in a school or district setting
• Excellent organizational and communication skills
• Absence of direct or indirect financial interest in any vendors that may apply for the related bid opportunities
• Experience and fluency with Microsoft Office Products (including Excel).
• Experience with program coordination, program planning and/or program analysis
• Experience and familiarity with core and tiered math instruction, classroom resources, and systems
• Demonstrated commitment in working towards racial equity in education
• Familiarity with student information systems
• Familiarity with Microsoft Teams and SharePoint, Google Products, Zoom

Responsibilities

• Coordinate and monitor contracts with selected vendor(s) who provides programming to LEAs.
• Assist with developing procedures for coordination and monitoring of the overall project.
• Implement procedures for coordination and monitoring of the overall project, including monitoring and reporting project performance data.
• Maintain timely and excellent working relationships with participating LEAs and vendor staff.
• Monitor and support the vendor(s) as they coordinate with LEAs.
• Assist with general administrative duties and communications with participating LEAs such as data-entering information, maintaining file systems, drafting correspondence, and responding to e-mail and voice mail inquiries.
• Oversee billing and account management with the Management Analyst.
• Review incoming invoices and required documentation and negotiate as needed with DESE staff and vendor(s) to ensure invoice accuracy.
• Maintain accurate and up-to-date record coordination between LEA and vendor(s) so that billing may happen in a timely manner.
• Communicate billing needs and support submission of invoices to Accounts Payable.
• Create, track and manage the monthly budget of this program, providing updates to the program manager.
• Coordinate with any contracted 3rd party program evaluator, including communication with vendor(s) and LEAs.
• Create and manage any assigned grants in the Grants Management System in coordination with the Management Analyst.
• Complete general administrative duties and communications with DESE grant lead, participating LEAs, and vendor.
• Support ongoing communication with awarded LEAs with regard to their grant(s).
• Revising budget to match spending within the spirit of the program.
• Updating on spending plan and available monies.
• Using funds appropriately.
• Support grant management with the Management Analyst.
• Processing line-item amendment requests.
• Communicating remaining balances.
• Perform related duties as required.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed