Contract Support Specialist II

Halff • Jacksonville, FL

2d • Hybrid

About The Position

Halff is looking for a Contract Support Specialist to represent our company on construction projects in the Jacksonville area. In this role, you’ll support the Project Administrator and team by handling a variety of project-specific tasks. You’ll take on Contract Administrative responsibilities for infrastructure and mobility projects with complex requirements and may be assigned to field office locations as needed. This position requires independent initiative and the ability to manage project documentation and compliance duties, helping to streamline operations for supervisors and field staff.

Requirements

• High school diploma and at least four years of CEI experience in project-related duties (such as MAC System input, estimates, EEO compliance, and contract changes).
• US Citizenship required due to project requirements.
• Valid US Driver’s License for site visits and travel to Halff offices.
• CTQP Final Estimates Level I & II certification.
• Familiarity with FDOT systems (PrC and SCOC) and ability to work independently to produce verifiable quantity records and process FDOT monthly estimates.

Responsibilities

• Oversee document management and project controls, including receiving, auditing, tracking, storing, and distributing project data and documents in line with company policies.
• Set up and maintain records management systems for multiple projects and project managers.
• Ensure all local practices comply with company policies and procedures.
• Apply sound judgment and independent thinking to resolve questions and problems, often working with minimal supervision.
• Review and process contractor pay applications, ensuring accuracy and contract compliance.
• Assist in preparing and reviewing change orders, contract modifications, and amendments.
• Coordinate with contractors, subcontractors, and FDOT representatives to facilitate communication and project progress.
• Monitor project schedules, identify potential delays, and recommend mitigation strategies.
• Help prepare monthly progress reports, highlighting key performance indicators and milestones.
• Participate in project meetings and site visits, documenting discussions and action items.
• Maintain accurate project files, including correspondence, submittals, and contract documents.
• Support the development and implementation of project-specific quality control procedures.
• Contribute to continuous improvement of contract administration processes and best practices.

Benefits

• Medical, dental, prescription and life insurance
• Long-term and short-term disability insurance
• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Health Savings Accounts (HSA)
• 529 College Savings Plan
• Flexible Spending Accounts (FSA)
• Employee Assistance Plan (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED