CONTRACT SUPPORT SPECIALIST II - 55005582

State of Florida•CHIPLEY, FL

1d•$57,891 - $74,917•Onsite

About The Position

The Contract Support Specialist II works in District Construction at the Florida Department of Transportation’s District Three Headquarters in Chipley, Florida. The position provides oversight of District Construction programs, staff, contracts, and compliance, ensuring projects and processes are completed accurately and efficiently. The role supervises employees and oversees contract documentation, supplemental agreements, construction databases, encumbrances, reporting, and electronic document management. It also coordinates with district and central office stakeholders to address payment issues and supports CEI contract scope evaluations and changes.

Requirements

Knowledge of documents used to establish FDOT construction contract changes and Consultant Engineering Inspection (CEI) contract changes.
Knowledge of road and bridge construction and maintenance concepts, terminology, and principles.
Skill interpreting FDOT Standard Specifications and Roadway and Traffic Design Standards.
Skill using personal computers, Windows, word processing, spreadsheets, email, and web-based system applications.
Ability to communicate effectively orally and in writing with contractors, FDOT and CEI staff, and the public.
Ability to work independently and effectively with little supervision.
Ability to supervise people.
Ability to understand and apply rules, regulations, policies, and procedures relating to Equal Employment Opportunity, Disadvantaged Business Enterprise, and On-the-Job Training programs.
Ability to use problem-solving techniques; plan, organize, and coordinate work assignments; and establish and maintain effective working relationships.
Obtain Final Estimates Level I and Level II certification through the Construction Training Qualification Program (CTQP) within six months of appointment and maintain certification thereafter.

Responsibilities

Supervise employees by communicating, motivating, training, evaluating, and planning and directing their work; recommend personnel actions and manage workloads, deadlines, and objectives.
Provide direction and ensure subordinate staff receive the training and instruction needed to perform assigned tasks safely.
Oversee processing and execution of Contingency Supplemental Agreements and Field Supplemental Agreements for road and bridge construction projects in accordance with the Construction Project Administration Manual.
Prepare fund encumbrances and required forms, review packages for accuracy, and prepare them for submission.
Review Construction Dashboard reports for change order and pay item discrepancies; enter information in Site Manager’s Contract Change Tracking System and verify reason codes to resolve discrepancy reports.
Receive and review contract documents, supplemental agreements, and unilateral payment packages for accuracy and completeness; coordinate processing with District Legal and the District Construction Engineer; enter document details into appropriate databases.
Prepare record-retention paperwork and assist with monthly, quarterly, and annual reports for Department management.
Oversee staff use of the Electronic Document Management System, ensuring documents are scanned, filed, attributed, and distributed correctly.
Help resolve payment issues involving Work Program, the Central Office Comptroller, District Financial Services, District Utilities, District Materials, the Central Office Local Fund Agreement Section, and District and Central Office Federal Highway Administration Coordinators.
Maintain and monitor Encumbrance Status Reports; coordinate funding authorization requests with Work Program and Financial Services; enter and track encumbrance requests in the Contract Funds Management System.
Maintain and monitor construction databases for supplemental agreements and time-extension codes, produce reports, and activate contracts for Resident Offices.
Evaluate CEI scopes of services for future contracts and contract changes; assist with negotiation of supplemental agreements to Consultant CEI Contracts and prepare supplemental agreements, change orders, and amendments for unforeseen construction issues.