Contract Specialist

US Federal Solutions • Minot, ND

2d

About The Position

USFS is an ISO 9001 management consulting firm founded in 2010, with headquarters in the National Capital Region and offices and staff in 12 U.S. states. The company provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Its staff average more than 10 years of professional experience; over 80 percent have bachelor’s degrees, and over half have advanced degrees in business and technology.

The Contract Specialist supports USAF acquisition activities through pre-award, solicitation, evaluation, award, and post-award phases. The role works with contracting officers, program officials, vendors, and other stakeholders to help ensure procurement actions are accurate, timely, well-documented, and compliant with federal acquisition requirements.

Requirements

• At least 2 years of experience supporting federal acquisition, procurement, or contract administration functions.
• Bachelor’s degree with 24 semester credit hours in Accounting, Business, Finance, Law, Economics, Contracts, or Management.
• Working knowledge of federal contracting processes, including pre-award, solicitation, evaluation, award, and post-award activities.
• Experience preparing or reviewing acquisition documentation such as RFQs, RFPs, IFBs, combined synopsis/solicitations, memorandums, checklists, award documents, and contract modifications.
• Familiarity with FAR-based procurement requirements, contract-file documentation, market research, and acquisition planning.
• Experience supporting vendor communications, evaluation documentation, award packages, and procurement reporting.
• Ability to manage multiple procurement actions, meet deadlines, and maintain organized electronic contract files.
• Strong written and verbal communication skills, with the ability to coordinate effectively with contracting officers, program offices, vendors, and other stakeholders.
• Proficiency with Microsoft Office tools, including Word, Excel, Outlook, and Teams.

Nice To Haves

• Familiarity with acquisition systems and platforms such as SAM.gov, GSA eBuy, NITAAC, NASA SEWP, FPDS, SBCX, or similar federal procurement systems.
• Experience supporting small business coordination, including 8(a) procurements and SBA documentation.
• Experience with multiple contract types, including Firm-Fixed-Price, task orders, purchase orders, and cost-type contracts.

Responsibilities

• Support pre-award acquisition activities for assigned purchase orders, task orders, and contracts, including market research, procurement planning, historical procurement analysis, and review coordination.
• Assist program offices in developing complete and accurate procurement packages and ensure requirements are ready to proceed through the acquisition process.
• Prepare, edit, and organize solicitation and acquisition-file documents, including RFPs, RFQs, IFBs, combined synopsis/solicitations, memorandums, checklists, determinations, and findings.
• Prepare pre-solicitation and solicitation notices for review and posting through appropriate acquisition channels, including SAM.gov, GSA eBuy, NITAAC, NASA SEWP, and agency platforms.
• Support small business procurement actions, including 8(a) offering letters, SBA coordination, and entry of required information into the Small Business Customer Experience system.
• Coordinate with government-wide acquisition contract vehicles and servicing agencies for GWAC or other interagency procurements.
• Assist with vendor communications, pre-proposal conferences, evaluation meetings, and other procurement-related discussions.
• Support technical and past performance evaluations by facilitating discussions, organizing evaluation materials, assisting with scoring and ranking documentation, and preparing source selection support documents.
• Analyze business and pricing elements of offers or quotes, assist with negotiation objectives, document findings, and support discussions and award recommendations.
• Prepare award documents and supporting documentation, award notices, unsuccessful offeror feedback, debriefing materials, and procurement data reports in FPDS.
• Support post-award contract administration, including kick-off meetings, unilateral and bilateral modifications, option notices, administrative actions, and documentation of contract terms and conditions.
• Provide acquisition support and guidance to program officials and contractors on contract administration matters.
• Assist with de-obligation actions across contract types, including Firm-Fixed-Price and cost-type contracts.
• Create, maintain, and submit complete digital contract files for purchase orders, task orders, contracts, and modifications within required timelines.
• Respond to data calls, attend workload meetings, and provide timely support to contracting personnel and program stakeholders.

Benefits

• Employer-provided paid medical, dental, and vision insurance.
• Employer matching 401(k) plan.
• PTO.
• 11 federal holidays.
• Voluntary short-term and long-term disability insurance.
• Voluntary term life insurance.
• Voluntary AD&D insurance.

What This Job Offers

• Job Type: Full-time