Contract Specialist Supervisor

Fairfax County•Fairfax (Ej32), VA

4d•Onsite

About The Position

This is a staff position located in the Contracts Division of the county’s central procurement department. The Contracts Division, comprised of three contract teams, supports the strategic contracting and procurement needs of more than 60 Fairfax County government departments through the planning, solicitation, award, and administration of major contracts. This position serves as the first-line supervisor of a contract team and performs the full range of supervisory responsibilities, including assigning work, establishing workload priorities, setting performance expectations, coaching employees, evaluating performance, approving leave, resolving employee relations issues, and fostering staff development. Ensures the timely completion of procurements, maintains high-quality work products, promotes consistency in procurement practices, and creates a collaborative, customer-focused team environment. Provides procurement and contractual guidance to contracting and non-contracting staff in all facets of the acquisition process, including acquisition planning, solicitation development, source selection, cost and price analysis, negotiations, contract award, and contract administration. Reviews the work of subordinate contract specialists to ensure sound judgment, compliance with procurement laws, regulations, policies, and procedures, and the consistent application of best procurement practices. Trains, mentors, and develops staff while providing strategic guidance on complex procurement and contracting issues. Oversees major acquisitions requiring detailed analysis, negotiations, and executive-level coordination. Serves as the primary liaison with assigned customer departments, providing procurement leadership and strategic acquisition planning. Monitors team workload and performance metrics to ensure customer service objectives and procurement timelines are achieved. Promotes sustainable and responsible procurement practices; collaborates with the supplier diversity coordinator to enhance participation by small, women-owned, and minority-owned businesses; and coordinates responses to public records requests in accordance with applicable statutory and regulatory requirements. Works closely with the County Attorney's Office, Risk Management Division, and other county stakeholders to resolve complex contractual and procurement matters. Must possess significant public procurement and contracting expertise to develop and review solicitations, contracts, determinations and findings, sole source and emergency procurement justifications, Board agenda items, contract modifications, and other procurement documents to ensure compliance with applicable laws, regulations, policies, and sound procurement practices.

Requirements

Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field, including or supplemented by courses in purchasing and supply management principles, laws, methods and procedures
Five years of progressively responsible experience in technical procurement work, including considerable experience with automated procurement systems.
Certification by a nationally recognized professional purchasing and/or grants organization is required.
Must possess significant public procurement and contracting expertise.
Proficient with basic Microsoft Office Suite applications, SharePoint, and SAP Enterprise Software – Finance and Logistics.
Strong written and verbal communication skills

Nice To Haves

Five or more years of experience in public procurement and contracting working for the government (local, state, federal).
Two or more years of supervisory experience and demonstrated experience leading, mentoring, and developing professional staff.
Procurement and contract experience to include the sourcing and selection of suppliers.
Experience obtaining products and services for a government organization to include preparing written formal (above $200K) solicitations (with terms and conditions), receiving, and evaluating bids, awarding and administering contracts.
Experience conducting formal Requests for Proposals (over $200,000).
At least 5 years of experience developing solicitations, analyzing technical and cost proposals, negotiating contracts and agreements, contract administration and responding to Freedom of information (FOIA) requests.
Working knowledge of the Virginia Public Procurement Act.
Advanced knowledge of procurement and contract administration.
Bachelor's degree in accounting, business administration, finance, law, contracts, purchasing, economics, public administration, or a related field.
Bilingual in English and another language.

Responsibilities

Serves as the first-line supervisor of a contract team and performs the full range of supervisory responsibilities, including assigning work, establishing workload priorities, setting performance expectations, coaching employees, evaluating performance, approving leave, resolving employee relations issues, and fostering staff development.
Ensures the timely completion of procurements, maintains high-quality work products, promotes consistency in procurement practices, and creates a collaborative, customer-focused team environment.
Provides procurement and contractual guidance to contracting and non-contracting staff in all facets of the acquisition process, including acquisition planning, solicitation development, source selection, cost and price analysis, negotiations, contract award, and contract administration.
Reviews the work of subordinate contract specialists to ensure sound judgment, compliance with procurement laws, regulations, policies, and procedures, and the consistent application of best procurement practices.
Trains, mentors, and develops staff while providing strategic guidance on complex procurement and contracting issues.
Oversees major acquisitions requiring detailed analysis, negotiations, and executive-level coordination.
Serves as the primary liaison with assigned customer departments, providing procurement leadership and strategic acquisition planning.
Monitors team workload and performance metrics to ensure customer service objectives and procurement timelines are achieved.
Promotes sustainable and responsible procurement practices.
Collaborates with the supplier diversity coordinator to enhance participation by small, women-owned, and minority-owned businesses.
Coordinates responses to public records requests in accordance with applicable statutory and regulatory requirements.
Works closely with the County Attorney's Office, Risk Management Division, and other county stakeholders to resolve complex contractual and procurement matters.
Develops and reviews solicitations, contracts, determinations and findings, sole source and emergency procurement justifications, Board agenda items, contract modifications, and other procurement documents to ensure compliance with applicable laws, regulations, policies, and sound procurement practices.