Contract Specialist - Renewable Energy

Flintco, LLC•West Lake Hills, TX

10h•Hybrid

About The Position

The EPC (Engineering, Procurement, and Construction) Contracts Specialist is responsible for managing, administering, and supporting contracts throughout the project lifecycle. This role ensures compliance with contract terms, mitigates risks, supports procurement activities, and coordinates with project managers, legal teams, subcontractors, and clients to achieve successful project execution.

Requirements

Possesses strong communication skills with the ability to build client relationships, , assembles routine reports and correspondence provided by others, identifies and addresses problems, collects data, confirms facts and data to draw valid conclusions, organizational skills with attention to detail, time management skills to support for efficiency, proficient in Microsoft Office Suite.
Strong knowledge of EPC contracting principles and contract law.
Experience reviewing contract terms, conditions, and risk allocation.
Understanding of procurement and subcontract management processes.

Nice To Haves

Experience with large-scale capital projects is highly preferred.
Familiarity with contract types such as lump-sum, cost-reimbursable, and unit-rate contracts

Responsibilities

Assisting pre-construction team(s) in maintaining records and daily reports, as well as advising of gaps between the records and what the EPC contract
Maintaining multiple trackers including, contract exhibits, NDA’s, proposal deadlines and meeting minutes, both upstream with the client and internally with stakeholders in multiple departments, alerting applicable teams of the deadlines to respond in line with the turnarounds set out in the Agreement.
Maintain regular communication with department managers to support preconstruction, EPC contracts and procurement tracking through to execution.
Assist in creating final package agreements, requests for proposals, confidentiality agreements, pre-bid agreements, EPC contracts, and contract exhibits.
Assist senior level EPC Contracts Specialists in managing the negotiation, internal review process, and tracking of all contract documents.
Assist with the identification, documentation, and quantification of changes in the documents and coordinate additional efforts to facilitate acceptance of such documents.
Maintain organization and cleanliness of Clients document sharing platform as well as company file sharing platform.
Provide updates reflecting contract changes and commercial correspondence to support weekly and monthly department reporting; Assist in documenting and tracking all changes to commercial document templates and circulate to affected parties.
Prepares documentation from the direction of the Director of EPC Contracts or from approved Managers, i.e. general/confidential correspondence, presentations, RFQ’s, , spreadsheets, meeting minutes, etc.
Facilitate non-disclosure Agreement (NDA) completion with subcontractors, vendors and consultants, update, maintain and ensure accurate tracking of non-disclosure Agreements and coordinate with the legal team as necessary
Assists in the organization and maintenance of paper and electronic file systems, including files that require the utmost confidentiality;
Organizes electronic documents and files, including archiving or purging.
Prepares documentation based on the directions of the Director of EPC Contracts, or senior level EPC Contracts Specialists including preparation of various monthly reports.
As needed, support subcontracting efforts with review and coordination with subcontractors.
Schedules appointments and coordinates internal and external meetings.
Recognizes safety as a top priority of the organization, wears personal protective equipment on the project site, adheres to policies and procedures, delivers professional customer service, adopts a teamwork approach and willingly supports coworkers.