Contract Specialist III

Commonwealth of Massachusetts•North Middleboro, MA

13d•Onsite

About The Position

The Department of Developmental Services (DDS) is seeking a motivated and experienced Contract Specialist III (CS III) to work in the Southeast Regional Office in the Contracts Unit. The CS III will ensure compliance with all statutes, regulations, rules, and policies. This position will have continuous communication and physical meetings on a regular basis with the Contract Supervisor, Contract Manager and Area Director or designee, Assistant Director and/or other Area Office Staff involved in the contracting/engagement process to review the status of engagement allocations, Purchase of Services (POS) plan, and provider spending to ensure that all have knowledge of accurate fiscal data.

Requirements

Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations.
Exercise sound judgement and discretion in handling confidential information.
Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.
Must be at least eighteen (18) years of age.
Possess a current and valid Massachusetts Class D Motor Vehicle Operator’s license or equivalent license from the state in which you reside.

Nice To Haves

Must have computer (PC) expertise utilizing Word, Excel, Access, Internet, Outlook, and Windows.
Working knowledge of MOSAIC, WellSky, FMIS, Virtual Gateway and Enterprise Invoice Management (EIM), Contract Management (FMIS), Finanacial Managment Information System (FMIS) and Email.
Competent to make mathematical computations / tabulations. Accurately with reasonable speed and attention to detail.
Self-motivated to work independently.
Goal oriented to meet deadlines in a timely and accurate manner.
Communicates with others effectively concerning rules/ regulations in a courteous and helpful manner.
Proven good time management in all aspects of contracting work: meeting all required department deadlines.

Responsibilities

Provide recommendations, assistance and advice regarding funding account choices based on type of service being purchased.
Maintain accurate spreadsheet data with current (real time) information concerning expenditures and allocations as well as review and process amendments to engagements for all assigned areas.
Review engagements and amendment submissions for required content as established by regulatory authority Department of Developmental Services (DDS), Operational Services Division (OSD), Executive Office of Health and Human Services (EOHHS), Comptroller’s) and conformance with the regional spending plan to ensure encumbrances are accurate for amount and account.
Meet with area office and vendor staff to coordinate engagement amendments, new home openings and other related fiscal issues and will assist with re-engagement activities communicating recommendations advice and assistance with assigned Area Offices.
Analyze area allocations for the new fiscal year which are to be the basis for all re-engagements; specify appropriations of funds, and transfers both within and out of area and detail funds according to accounts as well as maintain and keep balanced contract crosswalks to be used in re-engagement for assigned area.
Identify and finalize new fiscal year account allocations. Run FMIS/MOSAIC reports to determine accuracy of work completed and to track utilization for avoiding possible reversions and while keeping managers and area staff informed.
Maintain up to date knowledge of all department’s Master agreements / RFR data and schedules.
Navigate in the Comm-Buys system to review providers have responded for eligibility in contracting engagements as required by DDS guidelines.