Phoenix Contract Specialist

Barrick Mining Corporation•Battle Mountain, NV

10d•Onsite

About The Position

This position is for a Contract Specialist I within the Supply Chain team at Nevada Gold Mines. The successful candidate will lead the sourcing and contracting cycle for assigned service categories or site departments. This includes bid development, evaluations, negotiation support, contract execution, and contractor qualification. The role is responsible for ensuring commercial compliance, mitigating risk, contributing to value creation, and supporting safe, efficient operational delivery. Nevada Gold Mines is a collaborative, diverse, and dynamic mining company committed to a safe work environment and leaving a sustainable legacy on its host communities.

Requirements

Bachelor’s degree in Business, Supply Chain, Accounting, or related field or equivalent experience
3-5 years of directly related contracting & procurement experience or equivalent combination of training and experience
Experience in the development of RFQ’s and RFP’s
Experience in negotiations related to contractual conflict resolution.
Experience with Ariba sourcing and contract management or similar systems
Proficient in Microsoft Office Suite of software (Word, Excel, PowerPoint, Visio, Outlook).

Nice To Haves

SAP / ERP Certification / CIPS / CPM / CPSM preferred

Responsibilities

Lead the preparation and administration of sourcing events by developing RFP documentation, gathering and analyzing vendor quotes, coordinating purchase orders, and ensuring all activities comply with Supply Chain policies, procedures, and Ariba workflows.
Partner with Technical Representatives and EH&S Specialists to develop complete bid packages, maintain and verify qualified bidder lists, coordinate bid reviews, and ensure technical, commercial, and safety requirements are accurately reflected and evaluated.
Review and validate contractor credentials, certifications, and compliance documentation; identify gaps; and support negotiation preparation by gathering commercial data, analyzing bid content, and making recommendations for awards.
Manage contract changes, including scope updates, Statement of Work (SOW) adjustments, and related records. Ensure that all revisions are properly documented, approved, and aligned with Supply Chain processes and contract governance requirements.
Organize and facilitate kick-off meetings to ensure alignment on scope, deliverables, timelines, safety expectations, roles, and communication channels. Provide structured documentation and ensure all stakeholders receive the required information.
Create Ariba contract workspace to ensure accurate electronic recording and management of contract documents. Send and validate the contract workspace in SAP.
Perform spot reviews of invoices in line with contract terms and organizational policies, as applicable.
Administer, coordinate, and process purchase requisitions (i.e., contracts, purchase orders, etc.) for services. Ensure consistency and compliance with terms and conditions, guidelines, procedures, and signing authorities of the organization.
Manage activities related to the purchase order lifecycle in SAP, including creating and issuing POs, validating supporting documentation, coordinating approvals, communicating with vendors, and ensuring timely PO closeout.
Manage contract workspace lifecycle activities in Ariba, including creating and executing contract workspaces, validating supporting documentation, coordinating approvals, communicating with vendors, and ensuring timely contract workspace closeout.
Complete the close-out meeting with the contractor and conduct a contractor performance review in coordination with EH&S, Technical, the Contractor Representative, the Contract Specialist, and other relevant stakeholders.
Ensure completion of vendor demobilization and offboarding.
Monitor contract validity periods and coordinate contract renewals or extensions to ensure continuity of services and prevent contract expiry.
Coordinate supplier performance, schedule performance meetings, and ensure that suppliers perform according to requirements.
Liaise closely with the Sourcing and Procurement Department to ensure accurate supplier lead times are being used during inventory analysis.
Resolve complex procurement and contractual issues and provide guidance to Buyers as required.
Identify opportunities to improve sourcing and contracting practices.
Support the implementation of Outline Agreements (OA’s), oversee the pricing and commercial changes, and support compliance with Barrick policies and procedures and commercial conditions for goods.
Lead continuous improvement and execution of Barrick’s purchasing strategy, policies, and guidelines regarding material categories and contracts, cost savings, and other performance metrics.