Contract Specialist and Grant Administrator

Florida Institute of Technology • Melbourne, FL

2d

About The Position

The Contract Specialist and Grants Administrator provides comprehensive support for sponsored programs administration with primary responsibilities in proposal development, award administration, and research-related agreement management. This position serves as a resource to faculty and staff throughout the lifecycle of sponsored projects by assisting with proposal preparation, contract administration, compliance requirements, award modifications, and institutional reporting while ensuring adherence to sponsor and university requirements.

Requirements

• Review, process, route, & coordinate research-related agreements, including non-disclosure agreements, memoranda of understanding, material transfer agreements, & other research-related documents.
• Maintain records & workflows within the University's contract management system (Cayuse).
• Coordinate with stakeholders to facilitate timely execution.
• Assist faculty & staff with proposal preparation/submission activities.
• Interpret sponsor guidelines.
• Develop/review budgets.
• Prepare sponsor-required forms, certifications, assurances.
• Collect required documentation.
• Review proposal packages to ensure compliance with sponsor & institutional requirements.
• Support post-award administration activities.
• Coordinate award modifications, no-cost extensions, budget revisions, prior approval requests, and other sponsor-required actions.
• Maintain proposal, award, and agreement records.
• Ensure compliance with sponsor and university policies and procedures.
• Respond to inquiries.
• Prepare correspondence.
• Maintain files.
• Schedule meetings.
• Coordinate documentation.
• Support special projects.
• Prepare reports, metrics, and other information related to sponsored projects, proposals, agreements, and research administration activities.
• Assist with the development, implementation, and communication of sponsored programs policies, procedures, training materials, and best practices.

Responsibilities

• Review, process, route, & coordinate research-related agreements, including non-disclosure agreements, memoranda of understanding, material transfer agreements, & other research-related documents. Maintain records & workflows within the University's contract management system (Cayuse) & coordinate with stakeholders to facilitate timely execution.
• Assist faculty & staff with proposal preparation/submission activities, including interpretation of sponsor guidelines, budget development/review, preparation of sponsor-required forms, certifications, assurances, collection of required documentation, & review of proposal packages to ensure compliance with sponsor & institutional requirements.
• Support post-award administration activities by coordinating award modifications, no-cost extensions, budget revisions, prior approval requests, and other sponsor-required actions. Maintain proposal, award, and agreement records and assist with ensuring compliance with sponsor and university policies and procedures.
• Provide administrative support to the Office of Sponsored Research by responding to inquiries, preparing correspondence, maintaining files, scheduling meetings, coordinating documentation, and supporting special projects.
• Prepare reports, metrics, and other information related to sponsored projects, proposals, agreements, and research administration activities. Assist with the development, implementation, and communication of sponsored programs policies, procedures, training materials, and best practices.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed