Contract Services Manager I - Facilities Management

Pima County•Tucson, AZ

3d•$72,009 - $100,817•Onsite

About The Position

This position manages and maintains legal contracts (i.e., commercial leases, financial participation agreements, operating agreements, intergovernmental agreements, licenses granting use of County property and rights of entry for County property and other documents as required) for a subset of properties. This position also negotiates and prepares new contracts and navigates them through County departments and systems until fully executed.

Requirements

Bachelor’s degree from an accredited university or college in business or public administration, finance, operations management, or a closely-related field as determined by the department head at the time of recruitment AND four years of experience managing a public service program involving research and budget INCLUDING one year of supervisory experience. (Supervisory experience may be concurrent with work experience.)
Relevant experience and/or education from an accredited college or university may be substituted.
OR: Four years with Pima County in a Contract Supervisor, Maintenance Contract Services Manager, or closely-related position as determined by the department head at the time of recruitment.
Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Pre-employment background checks.
Post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
This position will require a post-job offer physical and/or drug screen.

Nice To Haves

Minimum four (4) years experience managing and maintaining legal contracts (i.e., commercial leases, right of entry, and terminations).
Minimum four (4) years experience preparing new contracts for commercial buildings.
Experience in drafting, managing, organizing, and amending existing agreements.

Responsibilities

Leads the development, negotiation, and execution of contracts with external vendors, service providers, and stakeholders;
Ensures compliance with legal, financial, and performance requirements throughout the contract lifecycle;
Fosters strong relationships with internal departments, government agencies, community organizations, and contractors to facilitate effective communication and collaboration;
Addresses concerns, provides guidance, and resolves conflicts to maintain productive partnerships;
Manages financial aspects of contracts, including budget allocation, expenditure tracking, and cost analysis, identifying opportunities for cost savings, efficiencies, and revenue generation while maintaining quality service delivery;
Develops and implements performance metrics, benchmarks, and evaluation criteria to assess contract outcomes and service delivery standards;
Directs and supervises an accounting staff engaged in the budgetary, accounting and financial aspects of the department;
Identifies potential risks, vulnerabilities, and compliance issues associated with contracts, developing risk mitigation strategies, contingency plans, and compliance protocols to minimize exposure and ensure regulatory compliance;
Stays abreast of legislative changes, industry trends, and best practices related to public service contracting;
Develops and recommends policies, procedures, and guidelines to enhance contract management practices and align with organizational objectives;
Reviews and approves payment for demands, travel requests, travel claims and requisitions for supplies and petty cash claims;
Prepares comprehensive reports, presentations, and documentation related to contract status, performance metrics, financial analysis, and compliance activities, presenting findings to senior management, governing bodies, and stakeholders as required.