Contract Professional Administrative Assistant

Cooley • San Diego, CA

3d • $25 - $30

About The Position

Contract Professional Administrative Assistant Cooley is seeking a Contract Professional Administrative Assistant to join the Litigation & E-Discovery Services team. Position summary: Under the direction of the Administrative Director of Document Review and Contract Professionals, the Contract Professional Administrative Assistant will support the function by performing various routine administrative tasks. Specific duties and responsibilities include, but are not limited to, the following:

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate strong skills in Microsoft Excel
• Available to work overtime, as required

Nice To Haves

• Bachelor’s Degree
• Prior administrative experience helpful

Responsibilities

• Provide routine administrative support to the Contract Professional Team in all administrative tasks tied to the document review and non employee service provider (NESP) function
• Assist Director of Document Review with research, data collection and analysis and preparing reports, as needed
• Maintain data and content in firm systems such as iManage, Microsoft Teams, and OneNote
• Assist with vendor contract and invoice management
• Assist with entering time into IntApp and comparing timesheets with Relativity database
• File all NESP forms
• Assist with background check and conflicts check processes for contract attorney and NESP hires
• Firmwide hiring and departure maintenance in Workday
• Enter accurate NESP data into Workday, including weekly hours, time type, vendor, etc., for tracking and reporting purposes.
• Under the direction of Directors of HR and Administrative Director of Document Review & Contract Professionals assist with tracking and reporting NESP wages as required by CA wage act
• Initiate change forms for all new/departing contract attorneys and NESPs
• Coordinate onboarding meeting logistics, and Zoom invites as needed
• Maintain document review and NESP tracking spreadsheets
• Assist with updates to the NESP policy manual
• Maintain document review department records in accordance with Information Governance policies
• Coordinate and assist with other special projects as required
• All other duties as assigned or required

Benefits

• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees