Administrative Professional

Yeo & Yeo HR Advisory Solutions • Detroit Metropolitan Area, MI

1d • Onsite

About The Position

The Administrative Professional ensures the efficient operation of their assigned department. The ideal candidate will be highly organized, proactive, detail-oriented, and adept at managing multiple tasks simultaneously, exercising sound judgment, and maintaining confidentiality.

Requirements

• Experience in an administrative support role, executive assistant role, or similar capacity.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Proficiency in typing and data entry skills.
• Exceptional time management skills and strong written and verbal communication skills.
• Ability to work independently and collaboratively while maintaining professionalism.
• High School diploma or equivalent required.

Nice To Haves

• Experience with NetSuite or Airtable preferred.
• Knowledge of basic bookkeeping or accounting principles preferred.
• Experience supporting multiple Executives or teams preferred.
• Associate or bachelor’s degree preferred.

Responsibilities

• Office Management & Support Manage and maintain executive or departmental calendars, including scheduling meetings, appointments, and travel.
• Coordinate and prepare for meetings, including booking rooms, organizing necessary equipment, setting up virtual calls, and distributing agendas and materials.
• Serve as the primary point of contact for internal and external communications within a department, including screening and directing phone calls, emails, and physical correspondence.
• Maintain and organize physical and electronic filing systems, ensuring all documentation is easily accessible and secure.
• Financial & Inventory Tasks Process invoices and expense reports, ensuring compliance with company policies.
• Manage office supplies inventory, placing orders and ensuring cost-effective purchasing.
• Coordinate vendor relations and manage office equipment maintenance contracts.
• Project & Event Coordination Assist in the preparation of reports, presentations (e.g., using PowerPoint), and data summaries (e.g., using Excel).
• Coordinate and manage company events, meetings, and team building activities.
• Undertake special projects assigned by the supervisor or leadership team.
• General Administration Greet and direct visitors in a professional and courteous manner.
• Handle confidential information with discretion and integrity.
• Ensure the office environment is presentable, organized, and functional.
• Handle reasonable, job-related personal or confidential tasks for the department, exercising extreme discretion and judgment.
• Manage the integrity of the department's core data files, spreadsheets, and databases, ensuring accuracy and version control.
• Monitor and track departmental deadlines for regulatory filings or internal compliance checkpoints, notifying team members of upcoming due dates.

Benefits

• We offer robust health benefits (medical, dental, vision, and life insurance), retirement benefits (4% match to 401K), paid time off (holidays and vacation), and other perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED