Contract Manager

City of New York•New York, NY

3d•$62,868 - $72,298•Onsite

About The Position

The NYC Department of Design and Construction (DDC) Finance & Procurement Division seeks Contract Managers to work within the Agency Chief Contracting Office (ACCO). The selected candidates will assist in managing procurements for utilizing various methods including, by not limited to, Competitive Sealed Bids, Request for Proposals, Micro Purchasing, Small Purchasing, MWBE NCSP (Discretionary Procurements), Design Build, and Competitive Sealed Proposals. The Contract Manager will be responsible for ensuring the procurements are consistent with the Procurement Policy Board regulations. This includes completing all compliance activities and integrity determinations as it relates to potential vendors. The Contract Manager may utilize capital and/or expense funds, will prepare documents required for funding approvals. The responsibilities include: managing procurement timelines, reviewing contract documents, general document management, reviewing contract compliance documents, coordinating vendor meetings throughout the procurement process, handling vendor submissions, working with vendors to complete and submit any required documents in advance of executing a contract with DDC, performing vendor integrity backgrounds checks, organizing evaluation committees, interpreting rules, providing recommendations for internal policies and procedures. The Contract Manager will be responsible for regularly updating internal databases and procurement tracking systems, as well as procurement updates to the Directors and Deputy ACCOs. The candidate will use several computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller’s Office.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to '1' or '2' above.
All candidates must have at least one year of experience as described in '1' above.
Currently authorized to work full-time in the United States (U.S.).
Must present original documents proving citizenship or the legal right to work in the U.S.
Educational credentials must be from a U.S. Department of Education-recognized accredited institution.
Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.

Responsibilities

Managing procurements utilizing various methods including, by not limited to, Competitive Sealed Bids, Request for Proposals, Micro Purchasing, Small Purchasing, MWBE NCSP (Discretionary Procurements), Design Build, and Competitive Sealed Proposals.
Ensuring procurements are consistent with the Procurement Policy Board regulations.
Completing all compliance activities and integrity determinations as it relates to potential vendors.
Preparing documents required for funding approvals.
Managing procurement timelines.
Reviewing contract documents.
General document management.
Reviewing contract compliance documents.
Coordinating vendor meetings throughout the procurement process.
Handling vendor submissions.
Working with vendors to complete and submit any required documents in advance of executing a contract with DDC.
Performing vendor integrity backgrounds checks.
Organizing evaluation committees.
Interpreting rules.
Providing recommendations for internal policies and procedures.
Regularly updating internal databases and procurement tracking systems.
Providing procurement updates to the Directors and Deputy ACCOs.
Using computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller’s Office.