CONTRACT MANAGER SPECIALIST - 60032791

State of Florida • Tallahassee, FL

7d • Onsite

About The Position

This is a highly responsible position composing, coordinating, controlling, executing, and monitoring contractual agreements for the Department of Children and Families, Office of Community Services. As a contract manager, this position will enforce the terms and conditions of all assigned contracts and serve as a liaison between the DCF and providers, as well other agencies and program offices. The incumbent must have knowledge of contract governance, contract language, and the contract life cycle. Effective communication, interpersonal skills, and attention to detail are required.

Requirements

• A Bachelor’s Degree from an accredited college or university; Professional or non-professional experience as described below can substitute on a year-for-year basis for the preferred college degree.
• At least 1 Year of Professional Work Experience
• Knowledge of the contract management process, program evaluation, and data analysis.
• Knowledge of contract invoicing processes
• Knowledge of contract budgeting and funding streams
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of computer software including applications.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to organize data into logical format for presentation in reports, documents, and other materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work assignments and other activities relating to the improvement of operational practices.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Proficiency with all Microsoft Office products, especially Word, Excel, and PowerPoint

Nice To Haves

• At least one year of contract management experience, must be reflected on your candidate profile and/or resume.
• Contract Management experience with any State of Florida Government Agency.
• Completion of Florida Certified Contract Negotiator Certification (FCCN).
• Completion of Florida Certified Contract Manager Certification (FCCM).
• State of Florida Procurement Experience

Responsibilities

• Manages assigned contracts to include the oversight and enforcement of contract terms and conditions, the execution of necessary contractual amendments and budget revisions, and the review and approval of contract invoices in compliance with grant obligation and liquidation periods.
• Enters and tracks contract expenditures using program office automated and financial systems.
• Analyzes contract specific issues related to provider programmatic (deliverables and performance standards or measures) and expenditure rate and provides analysis to management and assigned providers at least quarterly.
• Collects and reviews required contract related documents for accuracy and completeness from assigned providers.
• Transmits documents to others as appropriate or confirms Departmental receipt as required per policy or procedure.
• Maintains accurate and up-to-date contract file containing the required contract related documents.
• Communicates with assigned contract providers on a frequent basis and in a professional manner to resolve programmatic performance, expenditures, service delivery, data entry or any other assigned issue.
• Documents communication via email, letter, or telephone log that is maintained in the contract file.
• Conducts site visits at least once annually for each assigned contract to ensure service delivery according to section 402.7305 (3) (d), F.S.
• Facilitates the development of processes, and routes for review all contract documents, including but not limited to contract 1121s, EOG approvals, attestation Memo's, and appropriate approvals for contracts in excess of $1 million for all assigned contracts using the required Departmental clauses and format; funding allocations, spelling, grammar and punctuation, etc., and making the necessary revisions throughout the approval process and over the course of the contract year or cycle.
• Completes all activities associated with the final execution of assigned contracts within the required designated timeframes.
• Prepares documents for negotiation purposes between the Department and provider staff, for assigned contracts.
• Participates in the contract negotiation including but not limited to service tasks, task limits, contract limits, deliverables, number of service units, financial consequences, performance standards, method of payment, line-item budgets, and unit rates as necessary and in the best interest of the Department.
• Drafts pre-negotiation memo for management review and recommendation.
• Participates in service teams or work group activities as assigned, including procurement activities.
• Coordinates the planning of monitoring with other Department staff, for assigned contracts.
• Maintains knowledge of operations and policies in the OCS Program Office as administered by the Department.
• Maintains current and detailed knowledge about the laws and regulations affecting the Department.
• Completes required training and seeking opportunities for professional development and accepting or volunteering for special learning and development activities.
• Provides oversight of contracted grant managers, ensuring accountability for all assigned duties including timely and accurate reporting, invoicing, and contract management activities; monitors performance and compliance with Department standards, grant requirements, and applicable state and federal regulations.
• Performs other duties as assigned.

Benefits

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level