Contract Manager-HIV Care & Treatment

Public Health Solutions•New York, NY

2d•Hybrid

About The Position

Public Health Solutions (PHS) is seeking an experienced Contract Manager – HIV Care & Treatment to oversee all aspects of the contracting processes. This role involves coordinating with internal and external stakeholders, monitoring contractor performance and spending, and providing technical assistance to ensure effective program implementation. PHS, as the largest public health nonprofit in New York City, works to improve health outcomes and support underserved communities through direct services, public-private partnerships, and bridging healthcare and community services. The organization administers significant funding from various sources to support public health and human services initiatives across the city.

Requirements

Bachelor’s degree or equivalent in public health, public administration, or related program or contract monitoring experience with minimum 3+ years of work experience.
Experience reviewing and negotiating scopes of work, budgets, payment requests, and programmatic data.
Knowledge of post award grant management procedure and public health service provision in non-profit organizations.
Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors.
Excellent attention to detail, organizational skills, and the ability to manage multiple contracts simultaneously.
Ability to communicate complex information clearly and effectively with stakeholders at all levels.
Ability to manage relationships appropriately and effectively with internal and external stakeholders and contractors for the optimal resolution of contract issues.
Proficiency in Microsoft Office required.

Nice To Haves

Experience with contract lifecycle management systems (e.g., Agiloft) a plus.

Responsibilities

Manage all aspects of the contract lifecycle, including advising on solicitations, negotiating scopes of work and budgets, executing contracts and amendments, conducting ongoing monitoring, and performing closeout duties.
Develop and maintain positive relationships with contractors and internal and external partners, ensuring clear communication of expectations and requirements.
Ensure compliance with funders’ regulations.
Maintain comprehensive contract files and documentation.
Ensure timely reporting and compliance with funding requirements, including financial and programmatic reporting.
Review and advise on proposed budgets and scopes during contract negotiation.
Monitor spend-down and adherence to approved budgets throughout the contract term, working with contractors to address issues and modify budgets as needed.
Ensure that expenditure reports submitted by contractors are accurate, complete, and in compliance with applicable regulations (e.g., Federal 2 CFR 200), reviewing expense invoices to ensure costs are allowable, allocable, and reasonable.
Review progress reports in coordination with external and internal partners to track milestones, deliverables, and other performance metrics.
Facilitate site visits and draft associated reports as needed.
Provide guidance to contractors to ensure compliance with contract terms and regulations.
Help resolve issues or challenges, including developing corrective action plans.
Ensure contractors submit final performance and financial reports at the end of each budget and project period and have met all reporting, invoicing, and deliverable requirements.

Benefits

Hybrid Work Schedule
Generous Paid Time Off and Holidays
Medical, Dental and Vision
Flexible Spending Accounts
Commuter Benefits
Company Paid Life Insurance
Disability Coverage
403(b) + employer matching and discretionary company contributions
College Savings Plan
Ongoing trainings and continuous opportunities for professional growth and development.