Contract Management Specialist

Allina Health

4d • $39 - $53 • Onsite

About The Position

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career. This position is 1.0 FTE (80 hours per two-week pay period) with 8-hour day shifts (Monday-Friday 8:00am-4:30pm) and no weekends. Onsite meetings at the Allina Commons may be required as needed. The role supports the sourcing and contracting function at the enterprise level ensuring that supply, equipment, and services contracts are appropriately managed and accurately maintained. It leads the contract lifecycle process and works with clinical and administrative leadership at all system sites, leading or participating in cross-functional multi-site decision teams from initial requirements definition through the contract award process. The general scope of project impact ranges from $100,000 to $5,000,000 per project.

Requirements

• 2 to 5 years of experience in finance, sourcing, project management, contracting or other related field

Nice To Haves

• Bachelor's degree in business, health care or related field require in lieu of experience

Responsibilities

• Works with clinical and administrative leadership at all of sites, leads or participates in cross-functional multi-site decision teams from initial requirements definition through the contract award process.
• Reviews historical trend and expense data, identifies cost reduction opportunities, investigates options and market dynamics, defines sourcing strategies, develops requests for proposals, evaluates and analyzes bids, prepares negotiation plans, negotiates contracts, documents the basis for contract awards, coordinates vendor support for implementation, and monitors supplier performance.
• Compiles site specific and provider specific analysis related to usage and cost.
• Summarizes financial and non-financial factors relevant to the contracting process.
• Develops, summarizes and presents data to stake-holders to influence and guide contracting decisions.
• Develops effective working relationships with leaders, staff and vendors to support a collaborative environment to minimize supply, equipment, and/or purchased services expenditures and ensures appropriate quality and supplier service levels.
• Delivers financial savings by effectively addressing contract opportunities (rebid, extend, convert, or customize/enhance existing contracts).
• Supports conversions and implementations.
• Supports product trials.
• Coordinates work with key vendors to implement effective vendor managed inventories, assists site materials teams in understanding inventory requirements.
• Analyzes significant, and/or unique contract requirements, special provisions, working with legal to ensure terms and conditions are compliant with appropriate laws, regulations, and corporate policies and business unit procedures.
• Reviews and monitors performance to ensure compliance with contract terms or proactively identify changes in order to mitigate risk.
• Other duties as assigned.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree