Contract Management Bureau Chief

State of Montana • Helena, MT

3d

About The Position

The Construction and Facilities Management Office (CFMO) is the principal advisor to the Montana Adjutant General regarding all real property, facilities, construction, and environmental management programs for the Montana Army National Guard (MTARNG). CFMO manages the sustainment and recapitalization of existing real property and the construction of new facilities. The centralization of the construction and facility management expertise in CFMO enables the division to efficiently and resourcefully support the individual missions of MTARNG. CFMO manages over 1,600 assets: roughly 2M square feet of facility space and 32,000 acres of land. The Contract Management Bureau Chief serves as the CFMO’s principal authority in all contracting matters and advises the CFMO and other senior officials and staff on procurement matters concerning current and future plans regarding complex contracts and their effect on long term projects and programs. This position manages the administration of goods and services contracts, purchase orders, construction contracts, directs procurement and contract administration policy, goals, and operating procedures and analyzes and directs supply, service, and construction contract programs; provides programmatic oversight and analysis of Federal and State funds used to execute state Army National Guard (ARNG) facilities programs contractual expenditures; represents the department with other agencies and the public to ensure timely and appropriate acquisition and management of equipment, supplies and services to support the agency mission and to protect the taxpayer.

Requirements

• Bachelor’s degree in public administration, business administration, or a related field
• 5 Years experience in program administration, resource planning, and supervisory experience
• Must be able to pass a background check
• Must have a valid driver’s license
• Skills in using electronic procurement systems and Microsoft Office programs (Word, Excel, Access, PowerPoint, and Outlook).
• Ability to interpret State contracting and fiscal legislation for projected impacts on large federal grant programs.
• Ability to interpret contract documents, applicable laws, rules, policies, and regulations to ensure compliance in purchasing and contracting procedures.
• Knowledge and skill sufficient to manage all contractual aspects of state level, procurement and construction contract administration programs involving coordination of a number of contracts of a wide variety of types requiring long-range planning.
• Knowledge of program objectives, and skill in interpreting or establishing policies to solve unprecedented problems.
• Skills in accounting business practices and market conditions sufficient to perform or direct in-depth evaluations of the financial and technical capabilities, as well as the performance of contractors.
• Knowledge of contracting principles, to include technical or program requirements such as sealed bid, negotiated, architect-engineer design, and other special contracting techniques and procedures.

Nice To Haves

• Master’s Degree in a related field may substitute for up to one year of experience

Responsibilities

• Develop, implement and manage Contract Management program strategy, policies and plans; incorporate goals and objectives of the Department of Military Affairs, the Construction and Facilities Management Office and of the five CFMO divisions.
• Manages and supervises procurement of goods and services and construction contract administration to achieve CFMO goals
• Oversees the execution of all service contracts, professional services contracts, construction/repair contracts and any other specialized contracts or separate purchases.
• Oversees and manages the compilation and development of bid packages for facilities construction projects.
• Analyzes and researches goods and services to determine appropriate pricing structure for goods and services; evaluates equipment and supplies and coordinates documentation and account transactions.
• Develops bidding, procurement and contract administration processes to meet program needs and to ensure compliance with federal regulations; negotiate, interpret and administer the Delegation Procurement Authority Agreement.
• Directly supervise Contract Liaison, Contract Specialist positions, and Engineering Contract Specialist, and contracted or temporary procurement staff.
• Must have demonstrated the ability to work with, and engage in, diverse working environments within and outside of the Department of Military Affairs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager