Contract Licensing Specialist

Ryan Fireprotection • Noblesville, IN

4d

About The Position

The Contracts Specialist supports the Operations team by managing the administrative and compliance components of the contract process. This role ensures that insurance certificates, bonds, licensing, and contract safety requirements are current and accurate across all active projects. The right person is detail-oriented, organized, and comfortable juggling multiple priorities in a fast-paced construction environment.

Requirements

• No prior construction experience required; willingness to learn industry-specific processes is essential
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple deadlines simultaneously without sacrificing quality
• Clear written communication skills
• Comfortable conducting independent research across various online platforms
• Team-oriented with a proactive approach to problem-solving

Nice To Haves

• The right person will want to research and take ownership of requirements

Responsibilities

• Monitor, renew, and maintain state-specific contractor licenses.
• Research licensing requirements across multiple states using online state portals and other resources.
• Request, track, and maintain Certificates of Insurance and bonds for subcontractors and vendors across active projects using client COI platforms.
• Ensure compliance with contract requirements and flag expirations proactively.
• Collaborate with the Safety Director to ensure subcontractor and project compliance with contract safety language and documentation requirements.
• Assist the Operations team with administrative tasks related to project startup and document preparation.
• Accurately enter Potential Change Orders and Approved Change Orders into Viewpoint in a timely manner.
• Manage IAF requests by tracking expiration dates, coordinating execution of signed contracts, and communicating internally to ensure timely follow-through and renewal of fund agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed