Contract & Legal Affairs Associate

American College of Cardiology • Washington, DC

3d • Onsite

About The Position

The Contract & Legal Affairs Analyst's responsibilities include providing legal and contractual support for programs, and operations, and the development, negotiation, execution, and management of a wide range of contracts while helping mitigate legal and operational risk. The ideal candidate is a collaborative legal professional who can balance legal requirements with the practical needs of a mission-driven nonprofit organization. This role works closely with program leaders, development, finance, human resources, and compliance teams to facilitate efficient contracting processes that support organizational objectives.

Requirements

• Juris Doctor (J.D.) degree from an accredited law school.
• Two years of experience in contract review, drafting, negotiation, or legal support roles.
• Strong understanding of contract law principles and risk management.
• Excellent legal writing, communication, and analytical skills.
• Ability to manage multiple priorities in a fast-paced, mission-driven environment, and to operate in a self-directed manner.
• Strong attention to detail and organizational skills.
• Dedication to customer service and ability to positively represent the organization.
• Proficiency with Microsoft Office applications and contract management systems.

Nice To Haves

• Strong preference for contract professionals with experience in tax-exempt organizations, data privacy and healthcare matters, and licensing arrangements.
• Admission to a state bar and eligible to practice law, preferred.
• Experience working for a nonprofit organization, foundation, educational institution, or healthcare organization, preferred.
• Knowledge of privacy, data protection, and intellectual property matters, preferred.
• Experience with contract lifecycle management systems and workflow tools, preferred.

Responsibilities

• Collaborates with business leads across the College to define contractual needs and relationships.
• Drafts complex and specialized contractual agreements, including but not limited to service agreements, collaboration agreements, license agreements, and hotel and meeting agreements. Maintains and updates contractual templates for use across the organization.
• Provides guidance to business team members for appropriate contract structure and Statement of Work development.
• Assists business lines in preparing requests for proposals, reviews complex solicitations and assists business lines in the preparation of specialized and/or non-routine responses for proposals, bids, and contract modifications. Maintains and updates proposal templates.
• Assists business lines in the negotiation of contractual terms and conditions adhering to established standard operating procedures. Maintains a library of templated contractual provisions for use in all contracts with applicable regulations and policies.
• Applies knowledge of tax-exempt organization requirements to the contracting process, including through advisement on proper tax treatment of income and associated contractual provisions necessary to maximize non-taxability of income.
• Facilitates contract review and sign off process.
• Participates in contract initiation procedure including reviewing contractual terms with the business leads and communicating action items necessary for contractual compliance.
• Works with business leads to assist, as appropriate, with the administration of executed contracts, specifically to ensure contractual compliance with emphasis on adhering to the terms and conditions, adhering to payment schedules and stated deadlines, and complying with all applicable laws.
• Maintains contractual records.
• Evaluates opportunities to enhance the contract management process through technical innovation.
• Monitors best practices in the contract management profession and assess feasibility of implementation of such practices.
• Advises business leads on issues arising from executed contracts, including matters of intellectual property rights and contract breach.
• Develops strong cooperative working relationships between both internal and external customers.
• Assists in identifying and mitigating legal, regulatory, operational, and reputational risks.
• Supports compliance with nonprofit, tax-exemption, charitable, grant, and funding requirements.
• Conducts legal research on matters relating to contracts, nonprofit operations, governance, privacy, and regulatory compliance.
• Assists with implementation and maintenance of contract templates, playbooks, and approval processes.
• Support special projects and strategic initiatives as assigned.

Benefits

• medical, dental, vision, basic life, and short- and long-term disability, and supplemental options
• generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays)
• tuition assistance
• a very competitive 10% retirement contribution after a year of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level