Contract/Grant Specialist / Bureau of Motor Vehicles / Anticipated Vacancy

State of Maine • Augusta, ME

4d • $24 - $34 • Hybrid

About The Position

The Bureau of Motor Vehicles is seeking a detail-oriented and highly organized Contract/Grant Specialist to manage and oversee contracts, grants, and purchase of service agreements. This role involves negotiating agreements, monitoring provider performance, conducting site visits, and collaborating with internal and external stakeholders to ensure effective service delivery. The ideal candidate will have a strong background in contract administration, financial analysis, and program evaluation.

Requirements

• Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
• Education, training, and/or experience demonstrating competence in contract or grant administration.

Nice To Haves

• Demonstrated proficiency in Microsoft Excel for data analysis and reporting
• Proven experience working with contracts and grants at an intermediate level
• Exceptional attention to detail and accuracy in all tasks
• Familiarity with government procurement procedures to ensure compliance
• Knowledge of accounts payable processes, including invoice management and reconciliation
• Demonstrated ability to communicate clearly and effectively with colleagues, management, and stakeholders to maintain alignment and clarity

Responsibilities

• Manage and oversee a growing portfolio of contracts and grants, ensuring compliance with federal, state, and departmental requirements.
• Monitor contractual obligations, deliverables, timelines, and financial benchmarks to ensure agreements are executed effectively and efficiently.
• Evaluate provider performance through regular reviews, data analysis, and performance monitoring to promote accountability and continuous improvement.
• Develop and maintain strong working relationships with external vendors, grant recipients, and internal stakeholders to support successful contracts and grant administration.
• Coordinate contract and grant activities, including procurement processes, amendments, renewals, reporting requirements, and closeout procedures.
• Identify and mitigate financial, operational, and compliance risks associated with contracts and grants.
• Analyze contract and grant data, prepare reports, and provide recommendations to leadership regarding performance, funding utilization, and program outcomes.
• Ensure accurate documentation and recordkeeping for all contract and grant activities in accordance with applicable policies and audit requirements.
• Serve as a subject matter resource on contract and grant administration, providing guidance and support to program staff and management.
• Support the Bureau's strategic objectives by promoting efficient service delivery, fiscal responsibility, and effective stewardship of public funds.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 14.11% of the employees’ pay towards the Maine Public Employees Retirement System (MainePERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed