Contract, Grant & Compliance Coordinator

State of Colorado•Denver, CO

17h•Hybrid

About The Position

This position provides compliance consistency throughout the DCJ units that manage and/or receive grants. This position makes decisions in collaboration with the other unit managers on how to improve the administration of all grant programs within the Division. This includes developing policies and procedures, reviews and advises all grant programs for compliance with federal and state regulations, developing uniform reporting forms, and updating current administrative guides. This position acts as a liaison between the different units. This position has key responsibility for maintaining and overseeing the use of a Grant Management System (GMS) within the Division. This position has a key responsibility to analyze the gaps in services and ensure that the DCJ grant management process is comprehensive; and to maintain continuity of grant customer services and audit/compliance and accountability when utilizing a GMS.

Requirements

Seven (7) years of relevant experience in grants administration that includes planning, coordinating, monitoring or managing grants and other restricted funds OR A combination of related education and relevant grants administration experience assigned equal to seven (7) years.
Must be a Colorado resident at the time of application.
Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and reference checking.

Nice To Haves

Experience with federal regulations and compliance related to grants
Experience creating training for internal users, including developing training materials and job aides
Experience with meeting facilitation
Experience collaborating with multiple stakeholders

Responsibilities

Serves as primary contact for rules and regulations, contracting procedures, reporting, and monitoring.
Works collaboratively with the division Grant Managers on administration of grants
Coordinates the development of any revisions to administrative guides, reporting forms, and contracts.
Recommends policy changes as necessary.
Works with upper management and state and federal auditors regarding regular audits/monitoring and any management concerns.
Recommends and oversees implementation of any changes needed for compliance.
Ensures all administration unit functions and activities follow applicable rules and regulations.
Serves as the DCJ Records Retention Liaison responsible for policies, procedures, and providing guidance on record retention.
This position is an Office of the State Controller ("OSC") Delegate to execute Grant Contracts for the Division of Criminal Justice.
This position is responsible for reviewing and signing grant contracts and grant modifications.
Acts as Division lead on GMS and works with all division units with grant responsibility to maintain, upkeep and upgrade a GMS in a manner that supports consistent grant management and administration policies while allowing flexibility for unique requirements in different programs.
Collaborates with units regarding the project timeline plans for each funding announcement.
Works with the vendor to make necessary changes to the software.
Represents the Division and the Department as a subject matter expert on the statewide CORE Grantee team.
Supervises the Business Application Specialist with documenting GMS processes, procedures, and change requests, as well as develops division-wide policies and protocols for the use of GMS.
Develops division-wide user manuals and training materials.
Provides technical assistance to all grant managers in DCJ in system utilization.
Identifies internal staff training needs related to contracting.
Works with grant units to ensure consistency in applications, contracts, monitoring, and reporting.
Anticipates needs of grant managers, analyzes processes, and develops strategies to address concerns.
Works with other divisions in the Department and outside state agencies to improve statewide grant administration.
Facilitates Grant Policy Staff meetings and Planning Grants / Grants Accounting Group (PG/GAG) meetings within the Division.
Consults and collaborates with the unit managers within the division and department as well as the Office of the State Controller (OSC) who are involved in grant management to establish policies, develop priorities, solve operational problems, and solve operational problems.
Collaborates with the units regarding the DCJ strategic plan relating to grant management by providing input into the timeline and helping to set achievable goals for the grant process in coordination with both grants teams.

Benefits

Medical and dental options are available for permanent employees and their dependents.
Short and long-term disability coverage
Life insurance that includes legal resources and discounts.
Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000.
Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals.
Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
Excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans.
Generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado membership eligibility.