Contract Department Administrator - Wesley Chapel Area
About The Position
Join Our Team! Are you a detail-oriented professional with experience in contract administration, real estate transactions, or residential construction? We are seeking a Contract Department Administrator to oversee and manage the contract administration process from contract execution through closing. This role serves as a critical liaison between Sales, Legal, Finance, Closing, and Division Leadership to ensure contractual compliance, operational excellence, and a seamless customer experience. If you enjoy problem-solving, managing multiple priorities, and serving as a subject matter expert in a fast-paced environment, we'd love to hear from you.
Requirements
- Associate's Degree required.
- Minimum of three (3) years of contract administration, real estate, closing administration, residential construction, or related experience.
- Strong knowledge of residential purchase and sale agreements and contract documentation.
- Exceptional organizational skills with the ability to manage multiple deadlines.
- Excellent verbal and written communication skills.
- Strong analytical, problem-solving, and decision-making abilities.
- Ability to exercise discretion and maintain confidentiality when handling sensitive business information.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
Nice To Haves
- Bachelor's Degree.
- Experience with Mark Systems or similar homebuilding software.
- Experience within the residential homebuilding industry.
Responsibilities
- Review and analyze residential sales contracts and related documentation for accuracy, completeness, and compliance with company policies and legal requirements.
- Identify contract deficiencies and coordinate corrective actions with Sales Associates, management, and other stakeholders.
- Manage contract approval and execution processes, ensuring timely distribution of executed contracts and addenda.
- Maintain and update legal documents, contract forms, HOA information, CDD documentation, and related materials.
- Serve as a liaison between Sales, Closing, Legal, and Finance departments regarding contract-related matters.
- Process contract cancellations, refunds, and documentation associated with terminated transactions.
- Track and process Sales Associate commissions.
- Maintain contract administration systems, document repositories, and operational resources.
- Input and maintain contract and sales information in Mark Systems.
- Provide training and guidance to new Sales Associates regarding contract procedures, documentation requirements, and company policies.
- Analyze workflow processes and recommend improvements to increase efficiency and reduce risk.
- Participate in cross-functional initiatives involving compliance, sales operations, legal processes, and contract administration.
- Support lender, buyer, and internal team requests as needed.
Benefits
- opportunity to work with a collaborative team in a growing residential homebuilding environment where your expertise and contributions directly impact operational success and customer satisfaction.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
