Contract Data Management Specialist

AEVEX • Tampa, FL

4d • Onsite

About The Position

This role is responsible for overseeing the end-to-end lifecycle of Contract Data Requirements List (CDRL) deliverables, ensuring all program data is accurately formatted, tracked, and submitted according to government or customer specifications. You will bridge the gap between internal functional teams and the customer to ensure 100% on-time delivery compliance.

Requirements

• Exceptional proficiency in Microsoft Office (specifically Word styles and Excel tracking) and Adobe Acrobat; high attention to detail for proofreading and formatting
• Strong knowledge of MIL-STD-963 and the DD Form 1423 process, including familiarity with intellectual property and data rights clauses
• Mastery of document control workflows and file management; this role requires a high degree of organizational discipline to manage dozens of concurrent deadlines.
• 3+ years in a Contract Data Management (CDM), Project Management or Configuration Management role within a government contracting environment.
• Ability to obtain/maintain a TS/SCI DoD clearance, U.S. Citizenship required.

Nice To Haves

• Familiarity with Document Management Systems (SolidWorks PDM, Subversion, etc.) preferred.
• Familiarity with Jira, SharePoint and other collaboration tools strongly preferred.
• Project management experience preferred.

Responsibilities

• Develop and maintain CDRL/SDRL management standards, policies, and procedures across the business unit.
• Manage the scheduling, preparation, and timely electronic submission of all CDRLs and SDRLs across multiple active programs.
• Review technical documents for correct formatting, markings, and distribution statements in strict accordance with Data Item Descriptions (DIDs) and contract requirements.
• Maintain integrated master schedules for data submissions and provide status reports to program leadership regarding upcoming milestones and potential delinquencies.
• Correspond directly with Government customers to communicate requirements, schedules, and feedback.
• Coordinate with engineering, finance, and project management to collect inputs and ensure technical content meets contractual obligations.
• Review all outgoing documents to ensure they contain correct Distribution Statements, Export Control markings, security markings and proprietary data legends as required by DFARS and the contract.
• Oversee the release of all outgoing submissions and incoming customer responses/approvals to maintain a complete audit trail.
• Coordinate and flow down data requirements to subcontractors, ensuring their inputs are integrated into the prime contractor's submission schedules.
• Perform other duties as required.
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Benefits

• 401(k)-retirement plan
• comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
• professional development funds
• Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level