Contract Data Assistant- Latrobe, PA

Adelphoi Village Inc•Latrobe, PA

2d•Onsite

About The Position

Adelphoi USA, a nonprofit organization, is hiring a Contract Data Assistant to support its Accounting team in Latrobe, PA. This role is designed for early-career professionals seeking hands-on experience in contract administration, accounting, or business operations. The position involves working with contracts, service agreements, and billing data, while emphasizing professional communication and time-management skills.

Requirements

High School Diploma
Experience working with contracts, service agreements, billing software, or administrative systems
Strong attention to detail when reviewing and entering contract information
Ability to communicate clearly and professionally with internal teams and external partners
Reliable time-management skills with the ability to meet deadlines and prioritize tasks
Comfort working with systems that track contract terms, rates, and expiration dates
Willingness to learn contract workflows and follow established processes

Nice To Haves

Associate’s degree or Accounting diploma
Experience with billing, accounting, or contract software is helpful (training provided!)

Responsibilities

Reviewing contracts and service agreements and entering time-sensitive data accurately into internal systems
Tracking contract details such as rates, service terms, expiration dates, certifications, and insurance requirements
Ensuring invoices are prepared and reviewed on time and align with contract terms
Communicating effectively with internal departments and clients to address billing or contract questions
Assisting with auditing contract-based billing for accuracy and compliance
Helping resolve billing discrepancies by referencing contract language
Supporting accurate, timely contract data so organizational cash flow matches contract expectations